SR-506-003-07 (12)
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SE? 9 'SBt;
GS:SES:II:ak Santa Monica, California
Council Meeting: September 9, 1986 t /;;7 /'
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Mayor and city Council r'J/ ,- J (>'
TO:
FROM: City Staff
SUBJECT: Award of Contract for the Construction of streetlights
on Various streets
Introduction
This report requests that the Council award a contract for
construction of streetlights on Ninth, Twelfth and Princeton
Streets from Wilshire to Santa Monica Boulevards; Harvard and
Yale Streets from Santa Monica Boulevard to Colorado Avenue; Hill
Street from Twenty-third Street to Twenty-fifth Street;
Thirty-first street from Pearl street to Ocean Park Boulevard;
and Franklin Street from Wilshire Boulevard to approximately 1800
feet northwesterly. A map showing the location of the
streetlights will be posted in the Council Chambers for the
Council meeting.
Background
Residents' petitions for streetlights for the above named streets
were accepted by the city Council on January 14, 1986. On
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February 25, 1986, the City Council ordered the work to be done .
A Notice Inviting Bids was published on July l6 and 17, 1986 in
the Evening Outlook and in five construction journals. The
notice was also sent to four minority business associations.
Plans and specifications were issued to eleven contractors. Bids
were opened and read publicly on August 25, 1986 by the Deputy
city Clerk.
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SEP 9 1.
Three bids were received as follows:
Raymor Electric Co., Inc. $279,000.00
Paul Gardner Corporation $317,434.00
CT & F, Inc. $34l,650.00
Budget/Financial Impact
The following percentages of costs are proposed to be assessed to
commercial and residential property owners in accordance with
City policy:
Commercial (to be paid by property owner)
100% of front footage cost (no commercial front footage in
this district)
40% of side footage cost
Residential (to be paid by property owner)
50% of front footage cost
20% of side footage cost
FUNDS REQUIRED
Property
Owner's City's
Share Share
(approx. 43%) (approx. 57%) TOTAL
Contract $119,970.00 $l59,000.00 $279,000.00
Contingencies l7,995.50 23,854.50 4l,850.00
Incidentals* 9,597.60 l2,722.40 22,320.00
Total $147,563.l0 $195,576.90 $343,170.00
*This streetlight district was formed in accordance with the
Improvement Act of 19l1 which provides for inclusion of
incidental costs in the property owners' assessments. Incidental
costs include expense of engineering, inspection, bond
preparation, advertising and recordation fees.
The City's share of construction costs ($l95,576.90) will be
encumbered and the balance will be collected through assessments
based on a per linear foot cost.
Appropriation authority is available in:
01-770-453-000-903 $ 90,414.23*
01-770-453-000-905 $2l0,QOO.00
$300,414.23
*Balance after unused funds are unencumbered from a previously
completed streetlight project.
Recommendations
It is recommended that the City Council:
1- Award a contract for the construction of streetlights on
various City streets as described above to Raymor Electric Co.
Inc. , the lowest responsible bidder, in the amount of
$279,000; and
2. Authorize the city Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instruction on
Change Orders.
Prepared by: stan Scholl, Director of General Services
Jean Stanley, Administrative Analyst
( SRACCS )