SR-900-001 (12)
GS:SS:EL:a
Council Meeting: November 11, 1986
&~~
MIlV t 1 198~
Ie .I/f.' U
i./// . '" ; /
Santa Monica, California
To:
Mayor and City Council
From:
City Staff
Subject:
Award of Contract for the Design and Construction
of Three Vehicle Storage Facilities for the Water
Division
Introduction
This report requests that the city Council award a contract for
the design and construction of three vehicle storage facilities
for the Water Division to Summit Builders in the amount of
$2l4,926.
Background
During the FY 85-86 budget process, the City council appropriated
$43,000 for a Water Division garage at the city Yards (project
671-926) and $54,000 for replacement of the Wastewater garage at
the City Yards (project 661-921).
During the FY 86-87 budget
process, the city Council appropriated $89,250 for a maintenance
and storage building at the Arcadia Treatment plant (project
67l-928). Due to higher priority assignments (underground tank
program), the Water Division staff was unable to initiate the FY
85-86 projects during that fiscal year. Since the projects are
similar in scope, staff determined that it would be most
efficient to include all of the projects under one contract.
The Water Division facilities will provide additional areas in
which to store vehicles and to conduct equipment maintenance
- 1 -
~~i 1<;
activities. The Sewer Division project will replace the Sewer
Division vehicle storage building and maintenance area which is
in an extremely deteriorated state.
This project was previously advertised but the solitary bid of
$249,990 was rejected by Council on September 23, 1986.
A notice inviting bids was published October 3rd, 6th and 7th,
1986. Conceptual plans and specifications were issued to eleven
contractors and nine construction advertising firms including six
which advertise mainly to minority contractors. Five bids were
received and read publicly by the Deputy City Clerk on October
24, 1986.
Bids received were:
Contractor
1. Summit Builders
2. ETCO Construction
3. Schwartz Construction
4. Stuart Construction Co., Inc.
5. Bernard Bros. Construction
Summit Builders, the low bidder, has
satisfactory work for the City.
Funds Required
Contract
Contingency (7.5%)
$214,926
l6,074
$231,000
- 2 -
Bid
$214,926
$226,737
$244,600
$304,955
$583,000
previously performed
Budget/Financial Analysis
Appropriation authority in the amount of $l86,250 is available in
account number 25-760-67l-000-926 ($43,000), 25-760-67l-000-928
($89,250) ,
and 31-760-661-000-921
($54,000) .
In addition,
$52,095 is still available in account 25-760-671-000-904 for well
development (project 671-904) which has already been completed.
The well development project was bid approximately $20,000 below
budget and due to delays by the contractor, an additional $30,000
in savings was realized through credits received from the
Contractor for delayed completion. since this well development
project is complete, use of the funds will not hamper the Water
Division's well development program.
Recommendations
staff recommends that the City Council:
1. Award the contract for Design and Construction of three
vehicle storage facilities for the Water Division to summit
Builders in the amount of $214,926.
2. Authorize the use of $44,750 from account 25-760-671-000-904
for the design and construction projects.
3. Authorize the city Engineer to issue any change orders
necessary to complete additional work as required in an
amount not to exceed the funds available in conformance with
the Administrative Instructions on Change Orders.
Prepared by: stanley E. Scholl, Director of General Services
Edward H. Lash, utilities Manager
John E. Hoagland, Administrative Water Engineer
(SUMMIT)
- 3 -