SR-850-006-01 (3)
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MAR 2 4 1987
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City Council Meeting 3/24/87
Santa Monica, California
TO: Mayor and City Council
FROM: city staff
SUBJECT: Library Automation
INTRODUCTION
This report provides Council with City staff's recommendation
regarding the purchase of software to automate the catalog,
circulation, and acquisitions functions of the Library, and
requests that Council authorize the City Manger to negotiate and
execute a contract with Inlex, Inc. for $88,424.00.
BACKGROUND
As part of the FY 1985-86 budget, City Council approved a
three-year capital project to purchase and install an automated
library system which will make a computerized online catalog of
library holdings available to the public, provide for a
circulation control system with automatic printing of overdue
notices, and improve the efficiency of the materials acquisitions
process.
Due to the closing of the Main Library for asbestos removal and
renovation, the software acquisition project was postponed until
FY 1986-87. Purchase of the software is recommended at this time
in order to initiate the process of preparing and loading data
into the system. Library Staff currently plans to have the
automated system in operation by the time the Main Library
reopens in late 1987.
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MAR 2" 1987
A Request for Proposal was issued by the Library in March, 1986,
and three proposals were received. A committee composed of five
Library staff members, a representative from the Information
systems department, and an outside consultant with experience in
library automation evaluated the proposals and were given
demonstrations of the two systems which best met the City's
specifications. A member of the Library Board with systems
expertise also reviewed the material and participated in the
demonstrations.
The recommended system was selected for its ease of use by public
and staff, its clear and attractive screen format, lower
requirements for computer operating staff, lower cost, and
compatibility with existing city Hewlett-Packard equipment.
FINANCIAL IMPACT
Funds are available for purchase of the software in account
number Ol-710-613-000-9l1. The city's computer capacity can be
upgraded to accommodate the Library system with funds in the
approved Library capital project. No additional funds will be
required.
RECOMMENDATION
City staff recommends that the City Council authorize the City
Manager to negotiate and execute a contract for library system
software with Inlex, Inc. in the amount of $88,424.
Prepared by: Molly Richardson, Acting City Librarian
Ken Phillips, Information Systems Director
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