SR-850-005 (8)
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JUN - 9 1987
GS:SES:JAS/6/2/87
council Meeting: June 9, 1987
Santa Monica, California
TO:
Mayor and city Council
FROM:
city Staff
SUBJECT:
Award of Contract to Repair the Montana and Fairview
Branch Library Roofs
Introduction
This report recommends that the City Council award a contract to
repair the Montana and Fairview Branch Library roofs to Reycrest
Roofing & Waterproofing Co. Inc., the lowest responsible bidder,
in the amount of $30,000.
Background
Repair of the Fairview Branch Library community room roof and the
entire Montana Branch Library roof was approved for FY 1986-87.
Plans and specifications for the two roofs were prepared by the
Engineering division.
A Notice Inviting Bids was published on April 21 and 22, 1987 in
the Evening Outlook and. sent to four construction journals and
seven minority associations.
Plans and specifications were
issued to twenty contractors.
Bids were opened and read
publicly on May 18, 1987, by the Deputy city Clerk.
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JUN - 9 1987
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Five bids were received:
Montana Fairview
Branch Branch Total
Reycrest Roofing &
waterproofing Co. Inc. $12,830 $17,942 $30,000*
Bryant Organization Inc. l2,62l 18,822 31,443
Lytle Roofing Company Inc. 13,260 18,375 31,635
Channel Islands Roofing,
Inc. 14,080 22,486 36,566
West Coast Roofing 14,545 28,742 42,420*
*Contractor's total is slightly less than the sum of the
individual bids
The lowest responsible bidder, Reycrest Roofing & waterproofing
Co. Inc., has successfully completed other roofing proj ects . for
the city.
Budget/Financial Analysis
FUNDS REQUIRED
Contract Amount
$30,000
contingencies
1,875
Total Amount Required
$31,875
Insufficient funds are currently budgeted for the project as a
result of repair needs which are more extensive than originally
anticipated.
$l8,875.41
is
available
in
Account
No.
01-710-613-000-927.
Additional funds for the project are
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available in Account No. 01-410-613-000-211 due to lower than
anticipated electricity usage as a result of closure of the main
library.
staff
therefore
recommends
that
Account
No.
01-410-613-000-211 be decreased by $13,000 and Account No.
01-710-613-000-927 be increased by $13,000, so that a total of
$31,875.41 will be available for the project.
Recommendations
It is recommended that the City Council:
1. Decrease Account No. 01-4l0-613-000-2l by $13,000 and
increase Account No. 01-710-613-000-917 by $13,000
2. Award a contract to repair the Montana and Fairview
Branch
library
roofs
to
Reycrest
Roofing
&
Waterproofing Co. Inc., the lowest responsible bidder,
in the amount of $30,000, and;
3. Authorize the City Engineer to issue any necessary
change
orders
to
complete
additional
work
in
conformance with the Administrative Instructions.
Prepared by:
stan Scholl, Director of General Services
Desi Alvarez, P. E., City Engineer
Jean Stanley, Administrative Analyst
cc69rf (eng. )
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