SR-802-008 (3)
GS:SES:JM:mh (9/3)
Council Meeting: 09/08/87
11-])
SEP ~.~ 1~87,
/;'
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Contract for the Reconstruction
of Portions of Newcomb pier and Authorize Related
Budget Transfers
Introduction
This report requests that the City Council award a contract for
the reconstruction of portions of Newcomb pier to Kiewit Pacific
Company, the lowest responsible bidder, in the amount of
$3,087,507. The report also requests that the Council authorize
the City Manager to amend the construction management contract
with Concept Marine Associates to provide for geotechnical
services for an amount not to exceed $25,000. The report further
requests the Council to authorize related budget transfers.
Background
At the time that the City Council conceptually approved the
design alternative for the reconstruction of the pier in May,
1985, staff presented a phased process for its implementation.
The first phase, the strengthening and upgrading of the western
end of the existing pier was completed in October, 1986. The
second phase, the reconstruction of portions of the Newcomb pier
is before the Council for action at this meeting.
The third
phase, the reconstruction of the west end of the Municipal pier
is currently under design, with construction expected to begin
//-]/
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at the end of next summer. The city council adopted a Resolution
certifying the Final Environmental Impact Report on April 22,
1986.
At its November l2, 1985 meeting, the City council authorized
Daniel Mann Johnson and Mendenhall (DMJM) to provide engineering
services to reconstruct portions of the Newcomb pier which had
been destroyed during the 1983 storms. The work consists of
rebuilding the 45,000 square foot section at the southwest corner
of Newcomb Pier and connecting it to the existing timber pier.
The structural system for this new section is composed of
concrete piles and framing, with a timber deck. This system was
recommended by DMJM, following an extensive feasibility analysis,
as the best means to provide greater strength and protection from
future storms, and to minimize maintenance costs over the
long-term. The structural system is also designed to allow for
maximum flexibility in planning for future uses in this area.
Staff has worked with the pier Restoration corporation to
determine the probable loading demands for future development.
The award of this contract has been scheduled to allow for
construction to begin after the busy summer season. All efforts
will be made to minimize disruption to activities on the pier and
the beach. However, due to the weight I imi ts of the existing
Pier, the piles will be stored in a fenced area on the beach
adjacent to the Pier. During the time of mobilization, and for
approximately a six week period of pile delivery, vehicles will
be required to cross the beach. The contractor is required to
employ a crossing guard to direct traffic on the bike path and
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across the access route. All work is to be completed in nine
months.
A Notice Inviting Bids was published on July 21, 1987, in the
Evening Outlook and in six (6) construction publications. Plans
and specifications were issued to fourteen (14) contractors.
Bids were opened and read publicly on September 2, 1987, by the
Assistant City Clerk.
Three bids were received as follows:
Kiewit Pacific Co.
John L. Meek Construction Co.
Manson Pacific
Engineer's Estimate:
$3,087,507
$3,996,415
$4,163,718
$2,900,000
Concept Marine Associates, the construction management firm
approved by the City Council on April 28, 1987 has been working
closely with staff during the pre-construction stage. The firm
completed a thorough design and constructability review of the
bid package and contract documents, and managed the bid process
including holding the pre-bid meeting and issuing addenda.
Concept Marine has also analyzed and evaluated the bids and has
recommended Kiewit Pacific Co. as the lowest responsible bidder.
Kiewit Pacific Co. is one of the largest construction firms in
the country and has extensive experience in marine construction.
Concept Marine will provide full-time, on-site construction
management throughout the course of construction.
Budget/Financial Impact
Funds required are as follows:
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Contract
Contingencies
Geotechnical Services
$3,087,507
$ 200,000
$ 25,000
Total
$3,312,507
Appropriation
authority
is
available
in
Account
Number
30-740-625-000-925 in the amount of $3,068,029. Staff recommends
that Council authorize the transfer of $244,478 from Account
30-740-625-000-940, Municipal pier Reconstruction, to Account
30-740-625-000-925 for a total appropriation authority of
$3,312,507.
The transfer will cover contingencies, and also
provide for the addition of geotechnical services to Concept
Marine's construction management contract. Geotechnical services
are necessary to allow for proper observation during the
installation of the piles.
Part of this work is eligible for Federal Emergency Management
Agency (FEMA) funds. FEMA will pay for seventy-five (75) percent
of the cost of replacing the pier to its pre-storm condition.
This means replacement of the timber structural members. Any
improvements or additional strengthening, such as the use of
concrete piles and structural system, is considered a betterment
and is not eligible for reimbursement under FEMA regulations.
FEMA's approved amount for the reconstruction of the Newcomb Pier
to its pre-storm condition is $1,513,204; the City will receive
75%
of
this
amount,
or
$1,134,903
upon
completion
of
construction.
The
remainder
of
approved
FEMA
funds,
approximately 75% of $3 million, or $2.2 million, will be
received upon reconstruction of the Municipal Pier and related
improvements.
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In addition to FEMA funds, the state Coastal Conservancy has
committed a $l million loan for the purposes of reconstruction.
The Conservancy is awaiting the certification of the City's Local
Coastal Plan (LCP) before taking formal action on this matter
since the disbursement of these funds requires that a certified
LCP be in place.
In consideration of the impending receipt of
FEMA and Coastal Conservancy funds, the City's contribution for
this phase of the reconstruction is $1,177,604.
Recommendation
staff respectfully recommends that the city Council:
l. Award a contract for the reconstruction of portions of the
Newcomb pier to Kiewit Pacific Company I the lowest responsible
bidder, in the amount of $3,087,507.
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instruction on
Change Orders.
3. Authorize the City Manager to amend the contract with
Concept Marine to provide geotechnical services for an amount not
to exceed $25,000.
4. Authorize
authority from
30-740-625-000-925.
the transfer of $244,478 of
Account 30-740-625-000-940
appropriation
to Account
Prepared by: stan Scholl, Director of General Services
Judith Meister, Pier Manager
Desi Alvarez, City Engineer
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