SR-802-008 (2)
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Council Meeting: 04/28/87
(p-AA
APR 2 B 1987
Santa Monica, California
TO: Mayor and City Council
FROM: city staff
SUBJECT: Recommendation to Authorize the city Manager to
Negotiate and Execute a Contract with Concept Marine
Associates to Provide Construction Management Services
for the Reconstruction of Newcomb pier
Introduction
This report recommends that Council authorize the City Manager to
negotiate and execute a contract with Concept Marine Associates
to
provide
construction
management
services
for
the
reconstruction of Newcomb Pier for a sum not to exceed $176,460.
Background
The first phase of the reconstruction of the Santa Monica Pier,
the strengthening of the existing west end of the Pier, was
completed in October, 1986. The next phase, the reconstruction
of the 45,000 square foot section of Newcomb Pier lost in the
storms, is scheduled to be out to bid in late May, 1987. The
selection of the engineering firm to design the third phase, the
reconstruction of Municipal Pier, is scheduled for approval at
this Council meeting.
In anticipation of the completion of the final working drawings
and contract specifications for the Newcomb Pier reconstruction,
staff prepared and issued a Request for Proposals (RFP) for
construction management services in February, 1987. It is widely
recognized by owners, architects, and contractors that the
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I... .. AA
JR 28 ~87
inclusion of the construction manager in the review of
construction documents prior to their issuance makes for a more
cost-effective and timely construction project.
staff is
recommending that construction management services be hired at
this time to provide an opportunity for a design review, a
constructabili ty review, and a specification review before the
City issues the Newcomb Pier reconstruction bid documents.
Selection of Construction Management Firm
Staff invited six firms to respond to the RFP. The firms, each
of which specializes in marine engineering or construction
management or a combination of both, include Don Hellmers
Engineering,
Concept Marine Associates,
Moffat and Nichol
Engineers, Vickerman Zachary & Miller, North Pacific Construction
Company, and Daniel Mann Johnson & Mendenhall. Four of the firms
submitted proposals:
Daniel Mann Johnson & Mendenhall
Don Hellmers Engineering
Concept Marine Associates
Moffatt and Nichol Engineers
$l30,000
$l40,000
$l76,460
$302,570
A selection committee consisting of the City Engineer, a civil
Engineer in charge of construction management for the library
renovation, and the pier Manager evaluated the four proposals.
The selection criteria included the experience of the firm in
providing construction management services for comparable coastal
marine structures, particularly with regard to quality control in
the fabrication and installation of concrete structural members.
other factors considered were the demonstrated t~ack record of
the
firm
in
meeting
construction
schedules,
monitoring
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construction costs, and providing value engineering. After
analyzing the proposals and conducting reference checks, staff is
recommending selection of Concept Marine Associates.
Concept Marine Associates is a construction management firm which
specializes in marine and coastal projects. The firm has
provided construction management services for such projects as
the City of Antioch marina, the u.s. Navy pier modification in
San Francisco, and the Los Angeles County Cabrillo Marina
concrete floating docks. The firm is currently under contract
with the Los Angeles County Department of Beaches and Harbors for
ongoing refurbishment of beach facilities. This project in
particular requires a high degree of expertise in keeping a
project moving while safeguarding the pUblic's welfare and
convenience.
As a relatively small firm, Concept Marine has the advantage of
providing full involvement of its principal, Gordon Fulton. Mr.
Fulton has over twenty years of marine construction experience as
well as a strong administrative and management background. The
other members of the project team include an onsite project
manager, senior inspector, and civil engineer who specializes in
concrete structures exposed to marine and corrosive environments.
Scope of Services
The construction management services include the following scope
of services:
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A. Pre-Construction Phase
1. Review of bid package and contract documents to ensure
that they are buildable, consistent, economical, and safe
to construct.
2. Management of the bid process including pre-bid meeting
and issuance of addenda as required.
3. Analysis and evaluation of bids and recommendation to the
City for determination of lowest responsible bidder.
B. Construction Phase
I. Pre-construction conference setting out all procedures for
change orders, progress payments, payroll reporting, and
other conditions of the contract.
2. Weekly construction meetings during the
construction.
course
of
3. Establishment and implementation of schedule management
system, cost control system, change order control system,
and progress payment system.
4. Review and monitoring of both the public safety and worker
related safety programs.
5. provision of full-time onsite inspection, and monitoring
and verification of all quality assurance programs
including the following specific tasks:
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a. Mobilization, stored materials, and manufacture of
piles at plant.
b. Pile driving coordination with soils engineer and
survey team.
c. Concrete forming, rebar, and pouring.
d. Wood and wood treatment inspection at manufacturing
plant as well as onsite.
6. provision of clarification of plans and specifications,
receiving of all contractor submittals, and maintenance of
a daily work log.
7. Preparation of monthly update report and monthly
construction progress meeting with City staff.
8. Overseeing and coordinating closeout activities including
preparation of punch list, review and receipt of as-built
drawings, receipt of all keys, manuals, etc. and
preparation of final closeout manual.
The proposed lump sum for these services is $l76,460. The
estimated time for the pre-construction phase is three months and
the construction phase is estimated at nine months. The
construction of Newcomb pier is estimated at $3.2 million.
Budget Impact
There are sufficient funds in Account 30-740-625-000-925, Newcomb
pier Reconstruction for this work. Construction management
services were included in the budget for this project. A portion
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of this amount is eligible for reimbursement by the Federal
Emergency Management Agency.
Recommendation
staff respectfully recommends that Council authorize the City
Manager to negotiate and execute a contract with Concept Marine
Associates to provide construction management services for the
reconstruction of Newcomb pier for a sum not to exceed the amount
of $176,460.
Prepared by: stan Scholl, Director of General Services
Judith Meister, pier Manager
Desi Alvarez, City Engineer
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