SR-506-003-07 (10)
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SEP - 8 1987
GS:SES:DA:JAS 9/4/87 Santa Monica, California
Council Meeting: September 8, 1987
TO: Mayor and City council
FROM: city Staff
SUBJECT: Recommendation to Award Contract to Install
streetlights on 33rd street, Ocean Park Boulevard to
Pearl street; 5th Street, Pacific Street to strand
Street; 18th Street, California Avenue to Wilshire
Boulevard; 19th street, California Avenue to Wilshire
Boulevard; 23rd street, pi co Boulevard to Pearl Street;
11th Street, washington Avenue to Idaho Avenue; Alta,
4th Street to First Court; 5th Street, Wilshire
Boulevard to Washington Avenue; Stanford, Wilshire
Boulevard to Washington Avenue; and Margarita, 4th
Street to First Court.
Introduction
This report requests that the City Council award a contract for
the construction of streetlights on various City streets to Paul
Gardner corporation, the lowest responsible bidder, in the amount
of $265,227. The streets are:
Group A
33rd Street, Ocean Park Boulevard to Pearl Street
5th street, Pacific street to Strand Street
18th Street, California Avenue to Wilshire Boulevard
19th Street, California Avenue to Wilshire Boulevard
23rd street, pico Boulevard to Pearl Street
llth Street, Washington Avenue to Idaho Avenue
Alta Avenue, 4th Street to First Court
Group B
5th Street, Wilshire Boulevard to Washington Avenue
Stanford Street, Wilshire Boulevard to Washington
Avenue
Marguerita Avenue, 4th Street to First Court.
A map showing the location of the streets will be posted in the
Council Chambers for the Council meeting.
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Background
Residents' petitions for streetlights were accepted by the City
Council and public hearings were held for the above groups as
follows:
Held
Accepted Petitions Public Hearing
Group A March 24, 1987* April 28, 1987
Group B May 12, 1987 June 9, 1987
*Residents of Alta Avenue did not receive proper notification of
the public hearing of April 28 and a new public hearing is
scheduled for the Council meeting of October 13, 1987. If, as a
result of the October 13 public hearing, the Alta Avenue
streetlights are not approved, a change order in the amount of
$19,855 deleting that portion of the work will be issued in
accordance with the provisions of the contract. In the event of
such a deletion, an appropriate credit will be obtained from the
contractor.
A Notice Inviting Bids for the construction was published on July
8, and 9, 1987 in the Evening Outlook and sent to eleven
construction journals including four published by minority
business associations. Plans and specifications were requested
by six contractors. Bids were received, opened, and read
publicly on August 7, 1987 by the Deputy city Clerk.
Three bids were received as follows:
Paul Gardner Corporation $265,227
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C. T. & F. Inc. $274,290
Rayroor Electric Company, Inc. $285,000
City Engineer's Estimate: $269,000
The low bidder, Paul Gardner Corporation, has successfully
completed other City streetlight projects.
Budget/Financial Impact
The following percentages of costs are proposed to be assessed to
commercial and residential property owners in accordance with
City policy:
Amount Assessed Against Commercial Property
100% of front footage cost (no commercial front footage in
this district)
40% of side footage cost
Amount Assessed Against Residential Property
50% of front footage cost
20% of side footage cost (Only 20% is assessed on side footage
to limit the impact on corner properties as per City Council
direction)
The City will pay for the remainder of the cost.
FUNDS REQUIRED
Property
Owner's City's
Share Share
(Approx. 45%) (Approx. 55%) Total
Contract $119,352.15 $145,874.85 $265,227
contingencies 11,936.25 14,588.75 26,525
Incidentals* 9,548.10 11,669.90 21,218
$l40,836.50 $l72,133.50 $312,970
*These streetlight districts were formed in accordance with the
Improvement Act of 1911, California streets and Highways Code,
which provides for inclusion of incidental costs in the property
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owners' assessments. Incidental costs include expense of
engineering, inspection, bond preparation, advertising and
recordation fees.
The city's share of construction costs ($l72,133.50) will be
encumbered and the balance will be collected through assessments
based on a per linear foot cost.
Appropriation authority is available in the following accounts
for the City's share:
01-770-453-000-903 $101,811. 04
01-770-453-000-905 4,370.10
Ol-770-453-000-907 100,000.00
$206,181.l4
Recommendations
It is recommended that the City Council:
1. Award a contract for the construction of streetlights on:
33rd street, Ocean Park Boulevard to Pearl street
5th street, Pacific street to strand street
l8th street, California Avenue to Wilshire Boulevard
19th street, California Avenue to Wilshire Boulevard
23rd street, pica Boulevard to Pearl street
11th street, Washington Avenue to Idaho Avenue
Alta Avenue, 4th street to First Court
5th street, Wilshire Boulevard to Washington Avenue
Stanford street, Wilshire Boulevard to Washington Avenue
Marguerita Avenue, 4th street to First Court
in the amount of $265,227, to Paul Gardner Corporation, the
lowest responsible bidder; and
2 . Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instructions.
Prepared by: stan Scholl, P.E. , Director of General Services
Desi Alvarez, P.E., City Engineer
Jean Stanley, Administrative Analyst
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