SR-506-003-11
GS:SES:KR:sdg Santa Monica, California 7 -5
council Meeting: March 24, 1987
MAR 2 4 198.
TO: Mayor and City council
FROM: City Staff
SUBJECT: Public Hearing on the Intention to Abate Weeds and
Award of Contract
Introduction
This report requests that the City Council hold a public hearing
on the City's intent to abate weeds and to award a contract to
Apple Tractor Service in the amount of $37,060.00.
Background
On January 27, 1987, the City Council adopted a Resolution of
Intention declaring certain weeds growing upon certain lands
within the city to be a public nuisance. All costs of the work
done on private property will be assessed at one hundred percent
of the cost with an administrative charge of $25.00 per lot
assessed to the property owner. The resolution also set a public
hearing for March 24, 1987, at which time any protest may be
heard.
A Notice Inviting Bids was published on February 2, 3 and 4,
1987, in accordance with legal requirements. Bid proposals were
prepared and mailed to three contractors. Two bids were received
and opened publicly on March 3,1987, by the Deputy City Clerk.
The bids were as follows:
Apple's Tractor Service $37,060.00
Gary's Lot Cleaning $28,540.00
Staff recommends that the low bid submitted by Gary's Lot
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GS:SES:KR:sdg Santa Monica, California
Council Meeting: March 24, 1987
Cleaning be rejected as the bid was incomplete due to the
omission of the required bid bond. The bidder has taken no steps
to cure this deficiency. In addition, the bid was non-responsive
in that the bidder gave two bids, one without the required
performance bond and one with the required performance bond. The
bid documents requested a single bid and did not permit bidders
to change the terms of the bid documents.
BUdget/Financial Impact
Appropriation authority is available in Maintenance Management
Account No. 01-500-481-000-642 in the amount of $37,246.00.
Recommendation
It is recommended that the City Council:
l. Open the public hearing and acknowledge any protests;
2 . Close the public hearing;
3 . Reject the low bid submitted by Gary's Lot Cleaning; and
4. Award the contract to Apple Tractor Service in the amount of
$37,060.00.
Prepared by: Stan Scholl, Director of General Services
Ken Redfern, Maintenance Manager
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