SR-802-005 (9)
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Council Meeting: 04/28/87
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APR 2 8 1987
Santa Monica, California
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TO:
Mayor and City Council
FROM:
City Staff
SUBJECT:
Recommendation
Negotiate and
Anvick and
Architectural
Reconstruction
Related Budget
to Authorize the City Manager to
Execute a Contract with Theodore E.
Kaplan/McLaughlin/Diaz to Provide
and Engineering Services for the
of the Municipal Pier and to Authorize
Transfers
Introduction
This report presents a summary of the process used to select
architectural and engineering services for the reconstruction of
the Municipal Pier. The report recommends that Council authorize
the City Manager to negotiate and execute a contract with
Theodore
E.
Anvick,
structural
Engineers
and
Kaplan/McLaughlin/Diaz, Architect for a sum not to exceed
$224,500 and to authorize related budget transfers.
Background
In May, 1985, the City Council conceptually approved the design
alternative for the reconstruction of the Pier. The recommended
alternative includes rebuilding in concrete the 45,000 square
foot portion of Newcomb pier lost in the storms, reconstructing
the west end of the Municipal pier in concrete, and strengthening
the existing pier west of the mean high tide line in timber. The
alternative also calls for rebuilding 900 feet of the existing
breakwater at 6 feet and extending it 300 feet to the south. The
ci ty Council
adopted a resolution certifying the Final
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ArR 2 8 1987
Environmental Impact Report for the Reconstruction proj ect on
April 22, 1986.
staff had presented a phased process for implementing the
reconstruction project. The strengthening and reconstruction of
Newcomb pier was recommended as the first phase since the work on
the Pier's primary commercial area will offer opportunities to
generate new sources of revenue for the Pier. A contract for the
strengthening construction work was completed by Healy Tibbitts
in October, 1986. The final working drawings and construction
documents for the reconstruction of Newcomb Pier, which have been
prepared by Daniel Mann Johnson & Mendenhall, are scheduled to be
out to bid later this spring. staff will be recommending that
the construction contract be awarded at the beginning of the
summer but that actual construction be delayed until the end of
the summer season to minimize impacts to visitors to the pier and
the beach. This scheduling of construction activity is one of
the mitigation measures included in the Final Environmental
Impact Report.
Selection Process
The design of the final portion of the pier reconstruction, the
rebuilding of the west end of the Pier, is included in the City's
Capital Improvement Program for FY 1986-87. Staff invited five
firms with experience in coastal engineering to respond to a
Request for Proposals (RFP) which was issued in December, 1986.
Four firms submitted proposals in January, 1987: Daniel Mann
Johnson & Mendenhall: Theodore E. Anvick and
Kaplan/McLaughlin/Diaz: Don Hellmers Engineering: and Moffatt and
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Nichols. A Selection Committee consisting of the Director of
General Services, the City Engineer, the Executive Director of
the pier Restoration Corporation, and the pier Manager
interviewed each of the four firms.
The selection process was a difficult one since all of the firms
are highly qualified and capable of providing the required
services. Each of the proposals was rated against criteria
contained in the RFP such as the experience of the firm, its
demonstrated track record in meeting proj ect schedules and in
making accurate construction cost estimates, the qualifications
of key personnel and subcontractors, the responsiveness to the
budget, and the responsiveness to the RFP topics. Following a
rigorous analysis and reference check, staff is recommending the
selection of Theodore E. Anvick, Structural Engineers with the
architectural firm of Kaplan/McLaughlin/Diaz as sub-consultant.
Theodore E. Anvick ranked very high in terms of the firm's
experience with projects of similar scope and complexity and the
firm's ability to meet project schedules as well as design
projects in accordance with the allocated budget. A particularly
strong feature of the firm is the commitment of the principal,
Theodore E. Anvick, to direct all aspects of the planning and
design work. Mr. Anvick has over thirty years of experience in
structural engineering, including the design of complex marine
structures with particular emphasis on concrete systems.
An additional consideration which had emerged as a significant
factor during the engineering for the Newcomb pier is the
analytic capability and computer resources of the firm. Given
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the complex set of forces (seismic, wave, and gravity) as well as
the special consideration of joining the new concrete structure
with the timber pier, the ability of the firm to develop a
three-dimensional computer model with the facility to analyze
several alternative structural systems is essential to the
development of a design which will be both cost-effective and
accommodate the required loads and use requirements. Theodore E.
Anvick has specialized expertise in developing innovative
structural systems. The firm has engineered a wide range of
structures including offshore facilities such as piers, ships,
transmission towers and bridges. Specific projects include
Humboldt Bay Coast Guard station and Boat Basin, Humboldt Bay
Marina Dock and Wharf, a 190,000 ton LNG ship mooring in Nigeria,
a floating hotel in Singapore, and an offshore drilling platform
in Santa Barbara. In addition, the City has had prior experience
working with Theodore E. Anvick and has been very satisfied with
the firm's performance.
The other consideration which persuaded the Selection Committee
to give top ranking to Anvick is the strong architectural
component provided by the firm of Kaplan/McLaughlin/Diaz. The
rebuilding of the Municipal pier provides the opportunity to not
only restore the heavily used landmark, but to provide a showcase
facility. Although the scope of the engineering work is limited
to the platform and utilities, it is critical that architectural
detail be considered as part of the design of the new structure.
The west end of the Pier, by its siting, claims Santa Monica's
place along the coast. This offers the pier a high degree of
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visibility as well as an opportunity to look back upon the city.
staff believes that the expertise of Kaplan/McLaughlin/Diaz will
contribute significantly to the achievement of an exciting and
inviting design which will maximize opportunities for enjoyment
of the marine environment. Kaplan/McLaughlin/Diaz has
considerable experience in planning and designing coastal marine
projects. Specific examples include pier 45 in San Francisco,
piers 1-1/2, 2, and 3 in San Francisco, and Harbor Bay Isle in
Alameda, California.
Scope of Services
The architectural and engineering services include the following
scope of services:
A. Detailed Design Development Services
1. Review of previous reports, studies, tests, construction
documents to formulate design criteria.
2. Determination of structural, mechanical, electrical, and
plumbing systems in consultation with City staff and pier
Restoration Corporation to incorporate future load and
use requirements.
3 . Design and development of detailed drawings for
architectural, structural, mechanical, plumbing, and
electrical systems.
4. Preparation of construction cost estimate and
construction schedule.
5. Completion of all required structural calculations.
6. Attendance at four public meetings to present and
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describe the project as necessary at various stages of
design development.
B. Construction Contract Documents
1. Based on approved design development documents,
completion of all working drawings and specifications
suitable for bidding.
2. Preparation of final estimate of construction cost.
3. Obtainment of final approvals and permits.
C. Bidding and Construction Administration
1. Cooperation with the city's Construction Manager in
administering the competitive bidding process and the
construction contract.
The proposed lump sum fee for these services is $224,500. The
estimated cost of construction for the Municipal Pier and
utilities is $3.6 million. The estimated time for performance of
the design work is six months.
Budget Impact
Funds in the amount of $162,000 are available in Account
30-740-625-000-927 for Municipal pier Design. This amount was
included in the FY 1986-87 Capital Budget as an estimate of the
engineering fee and is reflective of the allocation made during
budget preparation of available funds for pier Capital Projects.
staff recommends that Council authorize the transfer of $62,500
from Account 30-740-625-000-925, Newcomb pier Reconstruction. As
indicated earlier, the award of the construction contract for
Newcomb pier will likely coincide with the adoption of the FY
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1987-88 budget and, if necessary, budget adjustments could be
requested at that time.
Of the $224,500 engineering fee,
approximately $76,000 is eligible for reimbursement by the
Federal Emergency Management Agency.
Recommendation
staff respectfully recommends that Council:
(1) Authorize the City Manager to negotiate and execute a
contract with Theodore E. Anvick and Kaplan/McLaughlin/Diaz
to provide architectural and engineering services for the
reconstruction of the Municipal Pier for a lump sum amount of
$224,500;
(2) Authorize
the
transfer
of
$62,500
from
Account
30-740-625-000-925 to Account 30-740-625-000-927.
Prepared by: stan scholl, Director of General Services
Judith Meister, pier Manager
Desi Alvarez, City Engineer
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