SR-417-009 (5)~_
~ ~;tY of City Council Report
Santa Monica
City Council Meeting: July 11, 2006
Agenda Item: ~G
To: Mayor and City Council
From: Steve Stark, Chief Financial Officer
Subject: Civic Center Parking Equipment
Recommended Action
It is recommended that the City Council authorize the City Manager to negotiate and
execute a sole-source contract with Sentry Controls Systems for the acquisition and
installation of parking equipment at parking areas located in the Civic Center in a total
amount not to exceed $231,761, including applicable sale tax.
Executive Summary
The City has standardized its parking equipment in recent years at all parking
structures, using SkiData equipment distributed exclusively by Sentry Control Systems.
This equipment provides staff with audit and revenue tracking controls. To complete
this standardization, equipment will be installed in three additional parking areas in the
Civic Center.
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Discussion
Background
Current equipment used for Civic Auditorium parking is malfunctioning and does not
have the reporting and tracking controls required by staff to effectively manage the
parking. This parking area serves City Hall visitors and employees, the public attending
events at the Civic, and County Courthouse staff and visitors. The annual revenues
generated by this parking area are approximately $1 million. The proposed equipment
will provide parking controls and will include both single ticket and employee key card
validation machines.
There are two additional temporary parking areas in the Civic Center where no parking
equipment currently exists. These areas are located at Ocean Avenue and Vicente
Terrace ("Vicente Terrace Lot") and at Main Street across from City Hall ("North Lot").
The Vicente Terrace Lot and the North Lot will accommodate overFlow Civic Center
parking until such time as the Village Housing Development and the Palisades Walk
Park are underway. The proposed equipment will enable City employees to access
these areas using a key card; existing equipment at the Civic Auditorium lot will be used
to the extent possible.
Contractor Selection
Sentry Controls Systems is the sole distributor of the SkiData parking equipment.
Section 2.24.080(a) of the Santa Monica Municipal Code establishes an exception to
competitive bidding for proprietary items purchased from exclusive distributors. Staff
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evaluated a quotation submitted by Sentry Controls Systems and find that it meets the
City requirements
Budget/Financial Impact
Funding for this purchase is available in capital accounts in the Civic Auditorium and
Parking Authority Funds as follows:
Civic Auditorium Fund:
$207,428 - C320575.589000 - Civic Parking Access and Equipment
Parking Authority Fund:
$24,333 - C770776.589000, Downtown Parking Enhancement Program
Prepared by:
Diane Howell, Purchasing Agent.
Approved: Forwarded to Council:
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Steve Stark ont Ewe
Chief Financial Officer ' Manager
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