SR-417-007 (40)~_ . .
~ ~;ty of City Council Report
Sant~ Monics
City Council Meeting: June 27, 2006
Agenda Item: ..~ ^ Z
To: Mayor and City Council
From: Jeff Mathieu, Director of Resource Management Department
Subject: Modification to Agreement with Black and Veatch Corporation for
Additional Design Services for Parking Structure 4
Recommended Action
Authorize the City Manager to negotiate and execute a modification to the Professional
Services Agreement #8473 (CCS) with Black and Veatch Corporation in the amount of
$120,197 to provide additional design services for Parking Structure 4 improvements,
increasing the total contract amount from $731,500 to an amount not to exceed
$851,697.
Executive Summary
On May 25, 2005, the City Council awarded a contract to Black and Veatch Corporation
for the design of the seismic retrofit improvements to Parking Structure 4. To better
manage additional design issues involving improvements to Parking Structure 4, it is
recommended that the contract with Black and Veatch be amended to include into the
scope of work the foflowing additional items:
• Design services for the relocation of the City's Promenade Maintenance sweeper
storage/maintenance room from Parking Structure 4 to Parking Structure 2 to
accommodate the expanded restrooms and trash room in Parking Structure 4
1
(Design fee is $79,270).
• Design services for alley-side lobby entrance improvements in Parking Structure
4. Improvements will provide increased headroom clearance over the alley-side
lobby entrance and provide greater visibility and perception of security (Desigr~
fee is $30,000).
The total amount of the additions would be $109,270. With the inclusion of a 10°10
contingency the total amount of the amendment would be $120,197.
Discussion
Backqround
On May 10, 2005, Council awarded a contract to Black and Veatch Corporation, for
design of seismic retrofit improvements to Parking Structure 4 in an amount not to
exceed $665,000, and with contingency funds in the amount of $66,500 (10%). The
contingency funds have been used for services required during the design phase.
To better coordinate design issues affecting Parking Structure No. 4, staff asked Black
and Veatch to include within its scope of work two separate projects that had been
authorized in the Capital Improvements Budget for FY 2005-06 -- the construction of a
state of the art trash room and a new central public restroom in the Bayside District.
Black and Veatch's contract included funds to cover the anticipated costs of
coordination with a separate architect selected to design fa~ade improvements for
Parking Structures 2, 4 and 5.
Creating a better trash bin room, with clarifier, mister, and other amenities will do much
2
to improve the experience for pedestrians who use this alley. Creating a new central
restroom has been a high priority for the Bayside District for many years.
Relocation of SweeperlMaintenance Room
The work that Black and Veatch has completed provides for a state-of-the-art trash bin
room for 13 trash bins and a new central restroom that provides for 13 women's stalls
and 13-men's facilities. However, to create space for the trash bin room and expanded
central restroom, the storage facility for Promenade Maintenance, now located in
Parking Structure 4, must be relocated to Parking Structure 2. Design of this new
storage area in Parking Structure 2 is outside the scope of work of Black and Veatch's
contract and is the first item within the recommended contract amendment.
Alley-Side Lobby Entrance Improvements
On May 2, 2006, the Bayside Land and Assets Committee reviewed the plans for the
central public restroom and trash bin room and toured the facility with Black and Veatch.
The Committee was satisfied that the pfans met their goals of a farge restroom facility
and trash bin room. However, after touring the site with Biack and Veatch, the
Committee suggested that the height of the entry to the lobby area in Parking Structure
No. 4 be increased ta create greater head room, to increase visibility and the perception
of security, and to create a more attractive alley-side entry. Creating additional height
can be accomplished without {osing any parking spaces by removing a portion of the
second level parking deck that is directly above the Parking Structure's lobby. Design
of this improvement is the second item in the proposed contract amendment.
3
The two new elements will create new project costs, as shown below:
Project Design Cost Estimated Additional
Pro'ect Cost
Promenade Maintenance $79,270 $350,000
Relocation from PS #4 to PS #2
Lobby Improvements in PS #4 for $30,000 $110,000
additional head-room and
visibilit
Additional Costs $109,270 $460,000
Contin enc $ 10,927
Total Desi n Amendment $120,197 $460,000
Based on Council's direction, Black and Veatch also was asked to study alternative
approaches for dealing with pedestrian restraint and to evaluate the feasibility of
creating retail space within the street frontage area. The studies have not yet been
completed and staff will return at a later date with recommendations.
Budget/Financial Impact
Funds for design services are available in account number C170621.589000.
Prepared by:
Elana Buegoff, Senior Administrative Analyst, Economic Development
urce Management Dept.
4
Approved: Forwarded to Council:
•