SR-503-004 (9)~~~ . .
City Council Report
~ City of
Santa Monica
City Council Meeting: June 27, 2006
Agenda Item: -~ "G7
To: Mayor and City Council
From: Steve Stark, Chief Financial Officer
Subject: Hazardous Waste Management and Transportation Services
Recommended Action
Award Bid# 2890 to General Environmental Management, Inc. and authorize the City
Manager to negotiate and execute a contract with General Environmental Management,
Inc. to provide hazardous waste management and transportation services.
Executive Summary
Award bid to provide hazardous waste management and transportation services as
required by the Environmental Programs Division at specified unit prices. The bid
award is for a two-year period beginning July 1, 2006 with one additional one-year
renewal option at the same price, terms, and conditions. The total estimated
expenditure for the three-year term is $600,000.
Discussion
Back rq ound
The City generates hazardous waste from emergency response, municipal activities,
and the Household and Small Business Hazardous Waste Collection C.enter, which
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serves City residents. State and federal law regulate hazardous waste generation,
storage, transportation, and disposal/recycling activities. Hazardous waste must be
transported by state and federally certified haulers and recyc{ed/disposed at state or
federally certified and permitted facilities.
Vendor Selection
In May 2005, the City published Notices Inviting Bids to provide hazardous waste
management and transportation services in accordance with City requirements. Bid
packets were mailed to thirty-four service providers and notices were advertised in
accordance with City Charter and Municipal Code provisions. Four bids were received
and publicly opened and read on June 29, 2005. Bids were evaluated based on
competitive pricing, environmental compliance, responsiveness to bid requirements,
and references. Based upon these criteria, PSC Rho-Chem was the best bidder and
Council awarded the bid to PSC Rho-Chem on September 13, 2005 (Agenda Item 1-K).
Subsequently, PSC Rho-Chem informed the City that it would not honor the rates that it
originally provided in its bid and submitted revised labor rates. Bids were re-evaluated
based on the same criteria as the first review. Based upon this subsequent review,
General Environmental Management, Inc. is recommended as the best bidder.
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BudgetiFinancial Impact
Fiscal year 2006/07 budget authority in the amount of $200,000 is available at account
31662.555130, "Toxic Chemical." Budget autharity for the subsequent years will be
included in each annual proposed City budget.
Prepared by:
Diane Howell, Purchasing Agent.
Approved: Forwarded to Council:
Steve Stark
Chief Financial Officer
i
nt Ewell
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