SR-901-001-04 (6)
Council Meeting: March 14, 2006 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract Amendment for Castle Breckenridge Management for Property
Management Services at the City Owned Mountain View Mobile Home
Park
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a contract amendment with Castle Breckenridge Management for property
management services at the City owned Mountain View Mobile Home Park for an additional
one year period with a one year renewal option incorporating a Consumer Price Index (CPI)
provision.
Background
In February and April 2004 a Request for Proposals (RFP) to provide property management
services at the City owned mobile home park was sent to ten firms with appropriate
property management expertise. After review of the proposals submitted, it was
determined that Castle Breckenridge Management was the best qualified firm based on
experience, track record, capacity, and pricing. The City subsequently entered into a
professional services contract with Castle Breckenridge on March 3, 2005, for an amount
not to exceed $42,000 per year.
Discussion
Given the complexities of mobile home park operations, and anticipated infrastructure
upgrades during the next few years, staff believes it is in the best interests of the City to
maintain organizational continuity at the Park. Staff recommends that the contract between
the City and Castle Breckenridge be extended for an amount not to exceed $42,000, and a
CPI provision be added to adjust the contract should the renewal option be exercised by
the City.
Budget/Financial Impact
Funds are available at account # 01264.533220.
Recommendations
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract amendment with Castle Breckenridge for a one year extension, with a
one year renewal option at the discretion of the City Manager or his or her designate and
incorporate a Consumer Price Index (CPI) provision.
Prepared by: Jeff Mathieu, Director Resource Management Department
Bob Moncrief, Housing Manager
Ron Barefield, Housing Administrator
Ellen Alderman Comis, Senior Administrative Analyst
Reference Contract No. 8567 (CCS)
2