SR-850-005-01 (33)
EPWM: \Share\STAFF REPORTS\FY 05-06\1_10\MainLibrary.doc
Council Meeting: January 10, 2006 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Modification to Professional Services Agreement for the Main Library Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a modification to Agreement 8328 (CCS) with Engineering Economics, Inc., in an
amount not to exceed $30,510 to provide additional building commissioning services for the
Main Library Project.
Background
On February 24, 2004, the City Council awarded Agreement 8328 (CCS) to Engineering
Economics, Inc., (EEI) in the amount of $125,126 to provide building commissioning services
for the Main Library Project. The scope of services includes design review of building systems,
site inspection to make certain that installed systems meet original design criteria, participation
in building commissioning meetings to ensure that all building systems work in a coordinated
manner, and any recommendations to enhance building efficiency and sustainability.
1
Discussion
The project was originally scheduled to be completed on July 15, 2005. EEI had based their
fee proposal on this original construction schedule developed by the project?s design-builder.
However, the project schedule was impacted by a number of delays stemming from unforeseen
subsurface conditions during site excavation. As a result of the delays, construction activities
related to mechanical, electrical and plumbing trades had to be re-sequenced by the design-
builder and EEI had to increase the number of site inspection services and building
commissioning meetings. Currently, the project is scheduled for completion on December 28,
2005.
Budget/Financial Impact
Funds in the amount of $30,510 are available in account C040491.589000 (Main Library
Renovation) for a total contract award not to exceed $155,636.
RECOMMENDATIONS
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a modification to Agreement
8328 (CCS) with Engineering Economics, Inc., in an amount not to exceed $30,510
for additional building commissioning services, thus bringing the total contract
award to $155,636; and
2. Authorize the City Engineer to issue any necessary modifications to complete
additional work within budget authority.
2
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Lauren Friedman, City Architect
Kanna Vancheswaran, P.E., Capital Projects Engineer
Reference Contract No. (Modification): 8328(CCS)
3