SR-500-006 (5)
EPWM: \Share\STAFF REPORTS\FY 05-06\12_27\Landfill.doc
Council Meeting: January 10, 2006 Santa Monica, California
To: Mayor and City Council
From: City Staff
Subject: Award of Professional Services Agreement for Landfill Study at the City
Yards
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services agreement with SCS Engineers in an amount not to
exceed $100,000 to study and provide options for the handling of landfill settlement
issues at the City Yards.
Background
The City Yards landfill site, approximately 12 acres, was originally a clay mining pit and
used for the disposal of municipal refuse until 1964. At the time of closure, it was
estimated that the site contained approximately 300,000 cubic yards of refuse. The
landfill has settlement issues that continue to undermine effective use of the site for
public service at the City Yards, emergency response, and public recreation use at
nearby Stewart Park. For example, some portions of the concrete slab foundation at the
maintenance area of the City Yards have cracked and partially collapsed due to
subsidence of the landfill, which has continuously increased in recent years. This study,
in coordination with the Solid Waste Study and Master Plan, will look at options for
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handling the landfill settlement issues so that the City Yards and contiguous areas can
be used effectively by the City to service the community and emergency response. The
study has been delayed several months to ensure consistency with a separate
consultant contract to examine various solid waste management issues.
Discussion
On October 5, 2004, a Request for Qualifications was issued to ten firms and six firms
responded. A selection committee consisting of City staff from Environmental and
Public Works Management, Resource Management, and Community and Cultural
Services departments reviewed all proposals and short-listed three firms, which were
invited to make individual presentations to the selection committee. Based on the
submittals and presentations, the selection committee recommends SCS Engineers for
this study due to their extensive experience on similar projects, innovative approach to
the work and staff capabilities.
SCS Engineers? past performances of similar study include the Cal-Compact Landfill and
the Golden Eagle Refinery Landfill in the City of Carson, the Bishop Canyon Landfill in
the City of Los Angeles, the Berkeley Landfill in the City of Berkeley, and the Westport
Office Park Redevelopment Project in the City of Redwood. City staff contacted the
reference agencies and all respondents reported that the firm?s work was completed in a
timely and cost-efficient manner while maintaining consistent quality.
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Budget/Financial Impact
Funds in the amount of $100,000 are available in account M010798.589000, ?City Yard
Landfill Mitigation.?
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with SCS Engineers in an amount not to
exceed $100,000 to study and provide options for the handling of landfill settlement
issues at the City Yards.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Brian Johnson, Environmental Programs Division Manager
Karen Ginsberg, Assistant Director, Community & Cultural Services
Miriam Mack, Economic Development Manager
Dave Britton, P.E., Principal Civil Engineer
Jim Creager, P.E., Civil Engineer
Reference Contract No. 8544 (CCS)
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