SR-904-002 (4)
EPWM: \Share\STAFF REPORTS\FY 05-06\11_22\CityHall.doc
City Council Meeting: November 22, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Professional Services Agreement for the Seismic Retrofit of City Hall
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services agreement with Black and Veatch in an amount not
to exceed $875,000 to provide engineering and architectural services for the Seismic
Retrofit of City Hall.
Background
Numerous buildings and other structures were damaged in the City as a result of the
January 1994 Northridge Earthquake. Although the City Hall building did not sustain
significant damage, the City commissioned a seismic evaluation of the structure. This
evaluation provided the City and Federal Emergency Management Agency with cost-
effective remediation measures to bring City Hall to the current code.
The scope of the seismic work includes structural engineering and associated
upgrades, accessibility enhancements, historic preservation, hazardous material
abatement, construction phasing, move planning, and cost estimating. The construction
components of the structural upgrade for this type of building typically involve anchoring
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the floors and roof to the walls, providing additional floor stiffening, strengthening the
existing steel column to beam welds and other measures.
The current estimated construction cost for the project is $5 million. These funds have
been set aside by FEMA for this project. Construction is currently anticipated to start in
spring 2007 and complete approximately 6-9 months later. It is anticipated that City Hall
will remain open and accessible during the course of the project although individual
work units may move within the building.
Discussion
On June 27, 2005, a Request for Qualifications was issued for design services and six
responses were received. A selection committee consisting of staff from the Civil
Engineering and Architecture and the Building and Safety Divisions reviewed the
qualifications. Four firms were short-listed and invited to make individual presentations
to the committee. Based on the qualifications and presentations, the selection
committee recommended Black and Veatch.
Black and Veatch has successfully completed seismic retrofit design for three downtown
parking structures in Santa Monica; namely, Parking Structures 5, 7, and 8. In addition,
the firm has extensive experience in similar projects, including the Castaic Lake
Filtration Plant Building, Inland Empire Utilities District Seismic Evaluation, County of
Los Angeles Public Works Headquarters, and the City of Costa Mesa City Hall. City
staff contacted the reference agencies. All respondents reported that the firm?s work
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was completed in a timely and cost-efficient manner while maintaining consistent
quality.
Budget/Financial Impact
The Federal Emergency Management Agency (FEMA) provided funds for various
upgrade projects throughout the City as result of the 1994 Northridge Earthquake.
These projects are near completion with balances remaining. Authorization was
received from FEMA to utilize the remaining balances for the seismic retrofit of City Hall.
The total cost of this professional services agreement is not to exceed $875,000. Funds
in the amount of $875,000 are available in account E130748.555060.30000, ?City Hall
Seismic Retrofit.?
Recommendations
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a professional services
agreement with Black and Veatch in an amount not to exceed $875,000 to
provide engineering and architectural services for the Seismic Retrofit of City
Hall.
2. Authorize the City Engineer to issue any necessary modifications to complete
additional work within budget authority.
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Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Don Patterson, Acting Assistant to the City Manager
Dave Britton, P.E., Principal Civil Engineer
Alex Parry, Architecture Associate
Reference contract #8529 (CCS)
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