SR-502-009 (6)
EPWM: \Don\Staff Reports In Process\9_13\Environ.doc
Council Meeting: September 13, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Professional Services Agreement with Environ International Corporation to
Provide Consultant Services in Conjunction with the Restoration of
Drinking Water Production from the Charnock Well Field
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services agreement with Environ International Corporation,
in an amount not to exceed $4,889,915 and approve contingency funds in the amount of
$977,983 (20%), to provide field consulting services to the City and the Charnock
Engineering Committee, formed as part of the Settlement Agreement with Shell Oil
Company, Chevron U.S.A. Inc., Texaco, and Exxon Mobil Corporation to restore the
drinking water production from the Charnock Well Field.
Background
The Charnock groundwater sub-basin is an important source of drinking water for Santa
Monica. The City shut down its five drinking water wells located in the Charnock Well
Field in 1996 due to the presence of MtBE. In accordance with a Court approved
Settlement Agreement, the City and Shell Oil Company, Chevron U.S.A. Inc., Texaco,
and Exxon Mobil Corporation (the Settling Oil Companies) have agreed to construct a
treatment facility in order to produce drinking water from the well field and ultimately
restore the resource. The Charnock Engineering Committee (CEC), comprised of one
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City representative and one representative of the Settling Oil Companies, was formed in
accordance with the Court approved Settlement Agreement to oversee the planning,
design, construction, and operation of the treatment facility.
Discussion
On November 19, 2004, the City issued a request for qualifications on behalf of the
CEC to engage a field consulting services contractor with experience in groundwater
monitoring, hydrogeology, and data management. The field consulting services
contractor will provide technical oversight and other services prior to the construction of
a water treatment facility, for the collection and maintenance of groundwater monitoring
data for wells and piezometers in the Charnock sub-basin. Eleven responsive
proposals were received and rated by the CEC. The top rated firm was interviewed by
the CEC. Factors considered were: technical competence and groundwater monitoring
experience, staffing capability, project approach and planning, past performance record,
quality control, cost control and reporting, and jobsite safety record. The CEC
recommends Environ International Corporation as the most qualified firm. The CEC
recommends a 20% contingency for this contract to ensure that all desired work can be
completed expeditiously. All contract costs are paid for by the settling oil companies.
The selected firm will obtain all permits and access necessary to monitor and sample
groundwater monitoring wells, generate required work plans, measure groundwater
elevations periodically, collect and analyze groundwater samples, provide quarterly
reports of analysis, manage and update groundwater monitoring databases, and
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provide hydrogeological support as requested by the CEC. Any groundwater monitoring
procedure used will meet or exceed all state and federal water quality requirements.
Budget/Financial Impact
The total cost of these services over a five year period is not to exceed $5,867,898
including contingency.
Funds required are:
Contract $4,889,915
Contingency $977,983
Total $5,867,898
Funds in the amount of $5,867,898 are available in account C050973.555060,
?Charnock Water Treatment Plant.?
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement in an amount not to exceed $5,867,898
including contingency, with Environ International Corporation for field consulting
services to the City and Charnock Engineering Committee.
Prepared by: Craig Perkins, Director of Environmental & Public Works Management
Kathryn Vernez, Assistant to the City Manager
Gil Borboa, Utilities Manager
Anthony Antich, P.E., City Engineer
Reference Contract No. 8503 (CCS).
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