SR-506-003-06 (19)
F:\PCD\Share\StaffReports\Downtown ATMS design Santa Monica, California
Council Meeting: July 26, 2005
To: Mayor and City Council
From: City Staff
Subject: Recommendation to Authorize the City Manager to Negotiate and Execute
a Contract with Meyer Mohaddes Associates, a Business Unit of Iteris,
Inc. for an Amount Not to Exceed $139,008, for Project Design Services
for the Installation of the Communication Infrastructure in the Downtown
for the City?s Advanced Traffic Management System and Parking
Management Network and Appropriation of Funds for the Agreement
Introduction
This report recommends the City Council authorize the City Manager to negotiate and
execute a contract with Meyer, Mohaddes Associates, a business unit of Iteris, Inc., for
an amount not to exceed $139,008 (including a 10% contingency), to provide
engineering design services for the installation of the communication infrastructure in
the downtown to support the City?s Advanced Traffic Management System (ATMS) and
the Parking Management network. This report also recommends that Council
appropriate grant funds for the agreement.
Background
On September 14, 2004, the Council approved the purchase of an Advanced Traffic
Management System (ATMS) from Siemens Energy and Automation, Inc. (Siemens),
initially to be implemented in the downtown and then expanded citywide. The ATMS
will maintain synchronized timing of the traffic signals on the system. It will provide
1
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic such as detection systems, transit priority
system, emergency vehicle preemption system, variable message signs, and traffic
monitoring cameras, on one integrated system.
The Parking Management network provides real time parking occupancy and revenue
data from the nine City-owned parking structures in the downtown and all the beach
parking lots to the Parking Management office at 450 Santa Monica Boulevard.
Currently the City-owned parking structures along 2nd Street are connected to the
Parking Management network with a leased line provided by Adelphia Communication
for which the City pays an annual fee. The goal is to replace all existing leased
communication lines citywide with City-owned lines within seven years, which is when
the lease agreement with Adelphia expires.
Discussion
A Request for Proposals (RFP) for engineering design services was sent out pursuant
to S.M.M.C. Section 2.24.073. The RFP was for the preparation of engineering plans,
specifications and estimates for the installation of the ATMS communication
infrastructure for the following street segments in the downtown:
?
Wilshire Boulevard between Ocean Avenue and Lincoln Boulevard
?
Broadway between Ocean Avenue and Lincoln Boulevard
?
Colorado Avenue between Ocean Avenue and Lincoln Boulevard
2
?
Pico Boulevard between 4th Street and Lincoln Boulevard
?
Lincoln Boulevard between Wilshire Boulevard and Marine Street
The RFP was also for the preparation of plans, specifications and estimates for the
communication infrastructure along 2nd Street between Wilshire Boulevard and
Broadway to connect the City owned parking structures along 2nd Street to the Parking
Management network.
The RFP was sent on March 23, 2005 to six engineering firms and all six proposals
were received on April 13, 2005. Meyer, Mohaddes Associates, a business unit of
Iteris, Inc., is recommended as the best qualified firm based on design management
experience, understanding of the necessary elements of the project scope of work and
experience of key personnel on similar public sector projects.
Budget/Fiscal Impact
The cost of these services is not to exceed $139,008, including contingency. Funds in
the amount of $48,712 are available in account C010407.589000. An appropriation of
$90,296 from Proposition C is required to account C200407.589000.
Recommendation
It is recommended the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Meyer,
Mohaddes Associates, a business unit of Iteris, Inc., for an amount not to exceed
3
$139,008, to provide project design services for the preparation of plans,
specifications and estimates for the installation of the communication infrastructure
for downtown ATMS and to link the parking structures along 2nd Street to the
Parking Management network.
2. Authorize the Transportation Planning Manager to issue any change orders to
complete additional work within budget authority and in accordance with the
Administrative Instruction on change orders.
3. Approve budget allocations as set forth in the Budget/Financial Impact Section.
Prepared by: Andy Agle, Interim Director of Planning and Community Development
Deleted:
¶
¶
Lucy Dyke, Transportation Planning Manager
Gerald Tom, Transportation Engineer
Reference Contract No. 8497 (CCS).
4
Formatted: Font: Bold