SR-506-003-06 (18)
rd
F:\PCD share\2005 council staff reports\OP & 23Cloverfield award.doc
Council Meeting: June 14, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contract for the Traffic Signal Modification of the
rd
Ocean Park Boulevard & 23 Street and Ocean Park Boulevard &
Cloverfield Boulevard Intersections
Introduction
This report recommends that the City Council award a construction contract in the
amount of $312,208 (including contingency) to KDC Inc. dba Dynalectric for traffic
rd
signal modifications at the Ocean Park Boulevard & 23 Street and Ocean Park
Boulevard & Cloverfield Boulevard intersections.
Background
In 2000 and 2001, the City Council appropriated a total of $400,000 for the upgrade of
the traffic signals along Ocean Park Boulevard. Traffic signal cabinets and controllers
at three intersections along Ocean Park Boulevard have been replaced and this
contract will complete the project. The construction package includes specifications for
rd
the upgrade of the traffic signal equipment at the Ocean Park Boulevard & 23 Street
and Ocean Park Boulevard & Cloverfield Boulevard intersections as well as
specifications for construction of access ramps that comply with current Americans with
Disabilities Act (ADA) requirements.
1
Discussion
This contract was competitively bid pursuant to S.M.M.C. Section 2.24.071. The Notice
Inviting Bids for construction of the project was published in the California section of the
Los Angeles Times on March 31, 2005 and April 2, 2005. It was also provided, along
with the plans and specifications, to ten plan rooms. Five contractors requested bid
packages. The City Clerk's Office received three sealed bids, which were publicly
opened and read aloud on April 28, 2005, by the Deputy City Clerk. The bid results
were as follows:
Contractor Base Bid
Steiny and Company, Inc. $342,140.00
Comet Electric, Inc. $352,008.50
Dynalectric $283,825.00
Engineer?s Estimate $300,000 to $350,000
The best bidder, Dynalectric, supplied the City with the names of recent similar projects
including work for the City of Los Angeles, the City of Beverly Hills, the City of Long
Beach, City of Torrance, County of Los Angeles, Caltrans, and the City of Santa Monica
(which has retained Dynalectric, as the on-call traffic signal contractor). City staff
contacted these agencies for references, and confirmed that this bidder has a record of
completing quality work on similar projects in a timely, reliable manner. The State
Contractors? License Board verified that the Contractor?s license is current, active, and
in good standing. Therefore, Dynalectric was determined to be the best bidder,
pursuant to S.M.M.C. Section 2.24.072.
2
Budget/Financial Impact:
Funds required for this project are as follows:
Construction Contract $283,825.
Contingency for Construction Contract $28,383.
Total $312,208.
Funds for the project are available at account number C010708.589000 Ocean Park
Traffic Signal Upgrade.
Recommendations:
1. Award a contract to KDC Inc. dba Dynalectric, in the amount of $312,208;
including contingency.
2. Authorize the Transportation Planning Manager to issue any necessary
change orders within budget authority.
Prepared by: Andy Agle, Interim Director of Planning and Community Development
Lucy Dyke, Transportation Planning Manager
Deleted:
¶
Gerald Tom, Transportation Engineer
Reference Contract No. 8481 (CCS).
Deleted:
¶
3
Formatted: Font: Bold
Formatted: Left