SR-417-007 (38)
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City Council Meeting: May 10,2005 Santa Monica, California
TO: Mayor and City Council
Chairperson and Redevelopment Agency
FROM: City Staff
SUBJECT:Design of the Seismic Retrofit Improvements to Parking Structure 4;
Redevelopment Agency Funding of Seismic Retrofit Design of Parking
Structure 4; and Adoption of Resolutions Finding that the Project is of
Benefit to the Earthquake Recovery Redevelopment Project Area
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute an agreement with Black & Veatch Corporation for design of seismic retrofit
improvements to Parking Structure 4 in an amount not to exceed $665,000 and approve
contingency funds in the amount of $66,500 (10%).
This report also recommends that the City Council and Redevelopment Agency authorize
the City Manager and Executive Director to execute a Cooperation Agreement between the
two entities for payment of the costs associated with the seismic retrofit for Parking
Structure 4, and adopt resolutions finding that the seismic retrofit of Parking Structure 4
benefits the Earthquake Recovery Redevelopment Project area.
Background
On April 9, 2002, the City Council conceptually approved the Downtown Parking Task
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Force?s recommended strategic plan to retrofit Parking Structures 2, 4, and 5; to rebuild
Parking Structures 1, 3, and 6; and to add additional parking resources in the Downtown
area. Parking Structure 4, located on the east side of Second Street between Santa
Monica Boulevard and Arizona Avenue, was constructed in 1967 and expanded in 1973. It
is nine levels above ground and has a capacity of approximately 660 parking spaces.
Discussion
In June 1999, the City requested proposals from qualified engineering consulting firms to
provide study and design services relating to seismic upgrading of downtown parking
structures and other essential facilities. Proposals were received from four firms to provide
these services. Following a review of all proposals by Civil Engineering & Architecture
Division staff, Black & Veatch Corporation was selected for seismic retrofit design of
downtown parking structures owned by the City and the Redevelopment Agency.
Black & Veatch Corporation has provided excellent service to the City and Redevelopment
Agency on the seismic retrofit of Parking Structures 5, 7, and 8. Based on the original
request for proposals, the City received a cost proposal for design of seismic retrofit
improvements to Parking Structure 4 from Black & Veatch Corporation on February 16,
2005, in the amount not to exceed $665,000. The design work is anticipated to commence
in May 2005 and conclude September 2005, seismic retrofit construction is anticipated to
commence in early 2006 and finish by fall 2006.
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Redevelopment Considerations for Parking Structure 4
The Redevelopment Agency, as the owner of Parking Structure 4, is authorized by Health
and Safety Code Section 33400 to maintain, manage, and repair the structure. The
Cooperation Agreement delegates to the City the Agency?s authority to carry out the
seismic retrofit of Parking Structure 4 and provides for the Agency?s funding of those costs
not eligible to be paid with FEMA funds. As all FEMA funds allocated for Structure 4 have
been previously spent for crack repair, the Agency will bear the full cost of this project.
To use redevelopment funds for the seismic retrofit of Parking Structure 4 the City Council
and Redevelopment Agency must make the appropriate findings, as required by Health
and Safety Code Section 33445. The attached Resolutions determine that the use of
these funds is of benefit to the Earthquake Recovery Redevelopment Project area; no
other reasonable means of financing the improvements are available; the project will assist
in earthquake recovery efforts and eliminate one or more blight conditions in the
Earthquake Recovery Redevelopment Project area; and, the project is consistent with the
Agency?s Five-Year Implementation Plan.
Budget/Financial Impact
FUNDS REQUIRED:
Agreement $ 665,000
Contingency $ 66,500
Total Required $ 731,500
Funds in the amount of $731,500 are available in account C170621.589000, ?Seismic
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Retrofit ? Downtown Parking Structures.?
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute an agreement with Black &
Veatch Corporation for design of seismic retrofit improvements to Parking Structure
4 in the amount of $665,000 and approve $66,500 in contingency funds;
2. Authorize the City Manager to execute a Cooperation Agreement between the City
and the Redevelopment Agency for payment of the costs associated with the
seismic retrofit of Parking Structure 4; and
3. Adopt a Resolution finding that the seismic retrofit of Parking Structure 4 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Staff recommends that the Redevelopment Agency:
1. Authorize the Executive Director to execute a Cooperation Agreement between
the City and the Redevelopment Agency for payment of the costs associated
with the seismic retrofit of Parking Structure 4; and
2. Adopt a Resolution finding that the seismic retrofit of ParkingStructure 4 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Jeff Mathieu, Director, Resource Management
Tina Rodrigue Tina Rodriguez, Redevelopment Administrator
Lucy Dyke, Transportation Planning Manager
Dave Britton, P.E., Principal Civil Engineer
Jim Creager, P.E., Civil Engineer
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(See Adopted Resolution No. 10035 (CCS)
Attachments: City Council Resolution ).
(See Adopted Resolution No. 490
Redevelopment Agency Resolution
(RAS)
).
Reference Contract No. 8473 (CCS) (Black & Veatch)
Reference Contract No. 8474 (CCS/RAS) (Co-op)
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