SR-904-005 (3)
EPWM: CP: AA: LF: VS: H:\Staff Reports In Process\4_12\cc1957architectural.doc
City Council Meeting: April 12, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Professional Services Agreement with Killefer Flammang Architects for
Design Services for the Former Police Building Demolition
Introduction
This report recommends that City Council authorize the City Manager to negotiate and
execute a professional services agreement with Killefer Flammang Architects for design
services for the demolition of the former Police building and restoration of associated
City Hall facades in an amount not to exceed $72,000 plus a contingency amount of
$7,200.
Background
On November 24, 1939, the Santa Monica City Hall was dedicated. The original U-
shaped structure included a courtyard at the rear and housed City administrative, Police
and Fire operations. In 1958 a three-story structure was added to the east enclosing the
central courtyard to provide space for expansion of the Police Department. Since 1958,
there have been several additions and renovations to the south wing of City Hall. In
September 2003, the Police Department relocated to the new Public Safety Facility
leaving the former Police Department additions to City Hall vacant.
Costs and construction implications of reusing or demolishing the former Police building
were evaluated, and on December 16, 2003, Council approved demolishing the Police
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additions to City Hall and installing interim landscape and hardscape elements until a
permanent courtyard is designed and developed as part of the future rehabilitation of
City Hall. At that meeting, Council also approved a two-phase design-build agreement
with SKS Construction, Inc. for the project.
On January 12, 2005, the City terminated its agreement with SKS Construction, Inc.,
following notification that SKS Construction, Inc. could no longer honor its proposed
Guaranteed Maximum Price. Staff determined that portions of the work required prior to
actual demolition can be performed while new contractors are identified to perform the
building demolition, restoration of City Hall façades, and courtyard construction.
Accordingly, on March 8, Council awarded a contract to Neubauer Electric, Inc. for
electrical power change-over of the old Police building in order to ensure continued
power to the City?s public safety operations during demolition of the former Police
building. Arrangements to complete phase II designs are now required so that new
contractors can proceed on a timely basis once selected.
Discussion
During Phase 1 design development, Killefer Flammang Architects served as the
architectural design consultant and provided design documents for Landmarks
Commission approval and as-built base drawings utilized by others, including
demolition, electrical, mechanical and electrical subcontractors, in the preparation of
detailed project costs. Killefer Flammang Architects? knowledge of the building,
documentation of as-built conditions, and completed schematic design make them
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highly qualified candidates for providing the design services required for the restoration
of City Hall façade. Further, scheduling and permitting require the completion of the
design services prior to safely commencing demolition activity.
Staff will return to Council on May 10, 2005 for award of a construction contract for the
demolition of the former Police building. The total estimated project cost is $2 million.
Budget/Financial Impact
Agreement Amount $72,000
Contingency $ 7,200
Total Required $79,200
Funds in the amount of $79,200 are available in account C010739.589000, ?Old Police
Building Demolition.?
Recommendations
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Killefer Flammang Architects for design
and construction document preparation for demolition of the former Police building in an
amount not to exceed $72,000 plus $7,200 in contingency funds.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, City Engineer
Lauren Friedman, City Architect
Voneelya Simmons, Associate Project Manager
Reference Contract No. 8460 (CCS).
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