SR-904-005 (2)
EPWM: CP: AA: LF: SA: \\\Staff Reports In Process\3_08\cc1957.doc
City Council Meeting: March 8, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Design-Build Contract with Neubauer Electric, Inc. for Electrical Power
Change-Over of the Old Police Building
Introduction
This report recommends that the City Council waive competitive bidding and award a
design-build contract to Neubauer Electric, Inc., for electrical power change-over of the
old Police building and authorize a Guaranteed Maximum Price (GMP) of $311,000 with
a contingency of $31,100 (10%).
Background
On November 24, 1939, the Santa Monica City Hall was dedicated. The original U-
shaped structure included a courtyard at the rear and housed City administrative, Police
and Fire operations. In 1958 a three-story structure was added to the east enclosing
the central courtyard to provide space for expansion of the Police Department. Since
1958, there have been several additions and renovations to the south wing of City Hall.
In September, 2003, the Police Department relocated to the new Public Safety Facility
(PSF) leaving the former Police Department additions to City Hall vacant.
Costs and construction implications of reusing or demolishing the former Police building
were evaluated, and on December 16, 2003, Council approved staff?s recommendations
1
to demolish the Police additions to City Hall and install interim landscape and hardscape
elements until a permanent courtyard is designed and developed as part of the future
rehabilitation of City Hall. At that meeting, Council also approved a two-phase design-
build agreement with SKS Construction, Inc. In accordance with the design-build
agreement, staff executed an agreement with SKS Construction, Inc., to complete
Phase I, design services.
On December 14, 2004, Council was to consider staff?s recommendation to activate
Phase II of the deign-build contract with SKS Construction, Inc., and approve a GMP in
the amount of $2,250,000 for the building demolition and courtyard construction. Prior
to the Council meeting, staff was notified that SKS Construction, Inc., was not willing to
move forward with Phase II of the design-build contract and that the firm could no longer
honor its GMP. On January 12, 2005, the City terminated the agreement with SKS
Construction, Inc.
Staff has identified a strategy that will allow portions of the necessary work that would
be required prior to actual demolition to be performed while a contractor is identified to
perform the building demolition and courtyard construction.
Discussion
During Phase 1 design development, Neubauer Electric Inc., served as the key
electrical consultant and provided detailed pricing figures comprising the electrical
portion of the GMP previously submitted by SKS Construction, Inc. Neubauer Electric?s
2
development and construction of the electrical system for the PSF and knowledge of the
current electrical system of City Hall and the former Police building make them highly
qualified to perform the electrical power change-over work. Contingent assignment of
subcontracts contained in the agreementwith SKS Construction, Inc., allow the City to
retain Neubauer Electric Inc., as a sole source provider. Neubauer?s GMP is identical to
its base bid given to SKS. Scheduling and design studies conducted during Phase 1
services determined that completion of the electrical power change-over, which includes
temporary power, lighting and back-up generators and re-routing of existing lines via a
new distribution board and conduit, is required prior to commencing demolition and
provides the safest means of ensuring uninterrupted electrical service to City Hall and
the PSF.
Santa Monica Municipal Code Section 2.24.071 allows the City Council to waive
competitive bidding procedures by a two-thirds vote when necessary to protect public
health, welfare and safety. This electrical work will ensure continued power to the City?s
public safety operations during demolition of the former Police building.
Staff will return to Council on May 10, 2005, for award of a design-build contract for the
demolition of the former Police building. The total estimated project cost is $2 million.
3
Budget/Financial Impact
FUNDS REQUIRED:
Contract $ 311,000
Contingency $ 31,100
Total Required $ 342,100
Funds in the amount of $342,100 are available in account C010739.589000, ?Old Police
Building Demolition.?
Recommendations
Staff recommends that the City Council:
1) Waive competitive bidding;
2) Award a design-build contract with Neubauer Electric, Inc., for electrical power
change-over of the old Police building;
3) Authorize a GMP in the amount of $ 311,000 plus $ 31,100(10%) in contingency;
and
4) Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
5)
Reference Contract No. 8455 (CCS)
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, City Engineer
Lauren Friedman, City Architect
Voneelya Simmons, Associate Project Manager
Sam Aslanian, Architectural Associate
4