SR-417-007 (37)
EPWM:CC:AA::DB:JC:\Staff Reports In Process\2_08\CC 1933.doc
City Council Meeting: February 8, 2005 Santa Monica, California
TO: Mayor and City Council
Chairperson and Redevelopment Agency
FROM: City Staff
SUBJECT: Construction Related Contracts for the Seismic Retrofit of Parking
Structure 5; Redevelopment Agency Funding of Seismic Retrofit of
Parking Structure 5; and Adoption of Resolutions Finding that the Projects
are of Benefit to the Earthquake Recovery Redevelopment Project Area
Introduction
This report recommends that the City Council award a construction contract for seismic
retrofit of Parking Structure 5 to the best bidder, West Valley Investment Group, in an
amount not to exceed $1,081,500 and approve a contingency amount of $108,150
(10%). It is also recommended that Council authorize the City Manager to negotiate a
first modification to Contract 8197 (CCS) with Black & Veatch for deputy inspection and
testing, noise monitoring, and construction management services in an amount not to
exceed $210,000.
This report also recommends that the City Council and Redevelopment Agency
authorize the City Manager and Executive Director to execute a Cooperation Agreement
between the two entities for payment of the costs associated with the seismic retrofit for
Parking Structure 5 and adopt resolutions finding that the seismic retrofit of Parking
Structures 5 benefits the Earthquake Recovery Redevelopment Project area.
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This project will be financed with the remaining Grant Acceleration Program (GAP)
Federal Emergency Management Agency (FEMA) funds designated for Parking
Structure 5 and Redevelopment Agency (RDA) funds.
Background
On April 9, 2002, City Council conceptually approved the Downtown Parking Task
Force?s recommended strategic plan to retrofit Parking Structures 2, 4, and 5; to rebuild
Parking Structures 1, 3,and 6; and to add additional parking resources in the Downtown
area. Parking Structure 5 is located on the west side of Fourth Street, between
Broadway and Santa Monica Boulevard, and is the largest in a series of parking
structures in the Downtown Area to be seismically retrofitted. FEMA partially funded
Parking Structure 5 in the original amount of approximately $580,000 and $500,000 of
those funds were utilized for design and miscellaneous expenses related to Parking
Structure 5. Remaining FEMA funds in the amount of $80,000 may be lost if not spent
this calendar year and the entire grant is jeopardized if the project is not completed by
December 31, 2005.
Discussion
The seismic retrofit of Parking Structures 5, and subsequently of Parking Structures 2
and 4, will include strengthening the existing shear walls and foundations. The projects
also include Americans with Disabilities Act (ADA) upgrade work. Work will be
scheduled to maximize access to spaces within the structure during construction
activity. The work on Parking Structure 5 is anticipated to commence in March 2005 and
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conclude by October 2005. The seismic retrofit of Parking Structures 2 and 4 is
anticipated to follow in Fiscal Years 2006 and 2007.
Construction Contract for Parking Structure 5
A Notice Inviting Bids for seismic retrofit of Parking Structure 5 was published in the Los
Angeles Times on November 13 and 18, 2004. The bid documents were sent to six
construction journals. Twenty contractors and potential subcontractors requested the
bidding documents. The City Clerk?s office received five sealed bids, which were
publicly opened and read aloud on December 15, 2004 by the Deputy City Clerk. The
bid results were as follows:
Contractor Amount
West Valley Investment Group $1,081,500
G.B. Cook, Inc. $1,138,125
TB Penick & Sons, Inc. $1,373,250
Alfa 26 Construction Company $1,663,502
Trimax Construction Corp $1,880,000
City Engineer?s Estimate $1,150,000
The best bidder, West Valley Investment Group supplied the City with names of recent
similar projects. These projects included work on various seismic retrofit projects for
UCLA and the Los Angeles County Department of Public Works. All contacts reported
that the firm?s work was excellent. The State Contractor?s License Board verified that its
license and the subcontractors licenses are current and in good standing. The Center
for Contract Compliance was contacted and reported that there were no labor
compliance complaints on file for West Valley Investment Group.
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Construction Management Services for Parking Structure 5
In October 2001, the City requested statements of qualifications for construction
management services for various construction projects in the City. Five firms submitted
qualifications. On March 25, 2003, Council awarded Contract 8197 (CCS) to Black &
Veatch for construction management services for Parking Structures 7 and 8 in the
amount of $557,750. In addition to this contract, Black & Veatch has also performed
satisfactory service for the City on projects including the Beach Improvement Group
(Palisades Park and South Beach), Transit Mall, and various sewer projects.
Considering its recent experience with the seismic retrofit of Parking Structures 7 and 8,
staff recommends that a first modification to this contract be negotiated with Black &
Veatch for deputy inspection and testing, noise monitoring, and construction
management services for Parking Structure 5 in the amount of $210,000. With this
modification, the new contract amount will be $767,750.
Redevelopment Considerations for Parking Structure 5
The Redevelopment Agency, as the owner of Parking Structure 5, is authorized by
Health and Safety Code Section 33400 to maintain, manage, and repair the structure.
The Cooperation Agreement delegates to the City the Agency?s authority to carry out
the seismic retrofit of Parking Structure 5 and provides for the Agency?s funding of those
costs not be paid with FEMA funds.
To use redevelopment funds for the seismic retrofit of Parking Structure 5 the City
Council and Redevelopment Agency must make the appropriate findings, as required by
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Health and Safety Code Section 33445. The attached Resolutions would determine
that the use of these funds is of benefit to the Earthquake Recovery Redevelopment
Project area, no other reasonable means of financing the improvements are available,
the project will assist in earthquake recovery efforts and eliminating one or more
blighting conditions in the Earthquake Recovery Redevelopment Project area, and the
project is consistent with the Agency?s Five-Year Implementation Plan.
Budget/Financial Impact
FUNDS REQUIRED:
Construction Contract (w/ 10% Contingency) $1,189,650
First Modification to Contract 8197 (CCS) $ 210,000
Total Funds Required $1,399,650
FUNDS AVAILABLE:
E13105000.589000 (FEMA Funds) $ 80,000
C170621.589000 (Redevelopment funds) $1,319,650
Total Funds Available $1,399,650
Recommendations
Staff recommends that the City Council:
1. Award a construction contract for seismic retrofit of Parking Structure 5 to the
best bidder, West Valley Investment Group, in the amount of $1,081,500; and
approve a contingency amount of $108,150;
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2. Authorize the City Manager to negotiate and execute a first modification to
Contract 8197(CCS) with Black & Veatch Corporation for deputy inspection
and testing, noise monitoring, and construction management services in an
amount not to exceed $210,000;
3. Authorize the City Engineer to issue any necessary change orders to
complete additional work within budget authority;
4. Authorize the City Manager to execute a Cooperation Agreement between the
City and the Redevelopment Agency for payment of the costs associated with
the seismic retrofit of Parking Structure 5; and
5. Adopt a Resolution finding that the seismic retrofit of Parking Structure 5 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Staff recommends that the Redevelopment Agency:
1. Authorize the Executive Director to execute a Cooperation Agreement
between the City and the Redevelopment Agency for payment of the costs
associated with the seismic retrofit of Parking Structure 5; and
2. Adopt a Resolution finding that the seismic retrofit of Parking Structure 5 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Principal Civil Engineer
James Creager, P.E., Civil Engineer
Jeff Mathieu, Director, Resource Management
Tina Rodriguez, Redevelopment Administrator
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Attachments: City Council Resolution
(See Adopted Resolution No. 10016 (CCS)
Redevelopment Agency Resolution
(See Adopted Resolution No. 489 (RAS)
Reference Contract No. 8448 (CCS) (West Valley)
Reference Contract No. 8449 (CCS/RAS) (Coop Agreement)
Reference Amendment to Contract No. 8197 (CCS) (Black &
Veatch)
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