SR-500-006 (4)
EPWM:CP:BJ:RB:/ICF Consulting.doc
Council Meeting: November 9, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Authorize the City Manager to Negotiate and Execute Three
Contracts for Environmental Assessment and Remediation
Activities at Various Locations Within the City
Introduction
This report recommends that the City Council authorize the City Manager to
negotiate and execute the following contracts with ICF Consulting for
environmental assessment and remediation activities in the amounts of $804,516
for activities at the City Yards, $1,273,977 for activities at the Big Blue Bus Yard,
and $157,228 for activities at the Santa Monica Municipal Airport. The contracts
are proposed to remain in effect for two years with an option to renew for a third
year.
Background
As a part of ongoing operations, the City maintains fueling facilities and
underground storage tanks at the City Yards and the Big Blue Bus Facility. In the
past, the City has also owned fueling facilities at other locations, including the
Airport, which are no longer in operation. As a result of these fueling operations,
spills and leaks have occurred in the past, which require assessment and
cleanup. At each of these sites remediation systems have been installed and are
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currently in operation. This work is conducted under the oversight of the Los
Angeles Regional Water Quality Control Board.
Discussion
The proposed contracts with ICF Consulting will provide continued environmental
assessment and remediation services at the City Yards, the Big Blue Bus Yards,
and the Airport. Work at all three sites includes remediation of subsurface
contamination that is under the oversight of the Los Angeles Regional Quality
Control Board, as well as investigation activities associated with planned
infrastructural improvements at the Big Blue Bus Yard. The work at the City
Yards is expected to continue at least through Fiscal Year 2006/2007. The Bus
Yards is expected to continue through Fiscal Year 2007/2008, and the work at
the Airport is expected to be completed during Fiscal Year 2004/2005. Due to
the duration of the projects, staff proposes that the contracts remain in effect for
two years, with an option to renew for a third year.
Proposals were solicited from five environmental consulting firms with
demonstrated expertise in the necessary technical disciplines. Five bids were
solicited and four bids were received and reviewed by a committee comprised of
representatives from the Environmental Programs, Maintenance Management,
and Civil Engineering Divisions of the Environmental and Public Works
Management Department, the Big Blue Bus, and the Resource Management
Department. Based upon the above noted qualifications, the committee
unanimously determined that ICF Consulting submitted the most cost-effective
proposal. The recommended authorization includes the contract amount plus a
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15% contingency. A contingency of this amount is recommended due to the
variable nature of environmental investigatory and remediation activities,
whereby changes in field conditions, contaminant distribution, and regulatory
requirements often compel immediate response by the City. Beyond this scope
of work there is additional, related work, which staff is currently evaluating, and
for which staff may be returning to Council.
Budget/Fiscal Impact
Funds for the scope of services at the City Yards are available in the amounts of
$241,618 in the Underground Tank Management CIP Account C010020.589000
and $562,898 in the Underground Tank Management CIP Account
C250020.589000. Funds for the scope of services at the Big Blue Bus Facility
are available in the amount of $1,273,977 in the Big Blue Bus Fund Account
C410107. Funds for the scope of services at the Airport are available in the
amount of $157,228 in the Airport Fund Underground Tank Management CIP
Account C330020.589000.
Recommendation
This report recommends that the City Council authorize the City Manager to
negotiate and execute three contracts with ICF Consulting in the amounts of
$804,516, $1,273,977, and $157,228.
Craig Perkins, Director, Environmental and Public Works Management
Prepared by:
Brian Johnson, Environmental Programs Manager
Richard Berman, Sr. Environmental Analyst
Bob Trimborn, Airport Manager at Resource Management
Ralph Merced, Transit Maintenance Manager at Big Blue Bus
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