SR-850-005-01 (26)
F:\FINANCE\PURCH\STFRPTS\SRBDLIBRARYSHELVING.DOC
Council Meeting: September 28, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Purchase Agreement to Yamada Enterprises for Main Library
Book Shelving
Introduction
This report recommends the City Council award a Purchase Agreement to Yamada
Enterprises to furnish book shelving for the new Main Library in a total amount not to
exceed $309,635, including applicable sales tax, and a 5% contingency for items that
may be needed once move-in and installation proceed.
Background
The book shelving is for the new Main Library which is scheduled for completion in Fall
of 2005. This purchase is occurring now due to the need to lock-in pricing with vendor
prior to the end of September 2004. Due to an international shortage of steel, the
pricing would increase at the end of September. Vendor will guarantee pricing at
today?s market price, yet not deliver until the City is prepared to install the book
shelving.
Discussion
Ordinance Number 1998 (CCS), Section 5, Chapter 2.24, Section 2.24.080 (b) of the
Santa Monica Municipal Code allows exception to competitive bidding when goods or
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services have been competitively bid by another federal, state or county government.
Yamada Enterprises pricing is based on GSA Contract #GS-28F-0017M, effective
2/15/02 through 2/14/07, which was competitively bid by the federal government. Staff
has evaluated the quotation submitted by Yamada Enterprises and finds that it meets
City specifications.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C010491.589000, ?Library Expansion & Renovation?.
Recommendation
It is recommended that City Council award a Purchase Agreement to Yamada
Enterprises in an amount not to exceed $309,635, including applicable sales tax.
Prepared By: Diane Howell, Purchasing Agent
Lauren Friedman, Senior Architect
Greg Mullen, Assistant City Librarian
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