SR-505-101-03
EPWM: CC: AA: BZ.. \Desktop\Staff Reports In Process\CC1765-CO5_1.DOC
City Council Meeting: September 14, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Modification to Contract Number 8157 (CCS) with BRH Garver-West Inc. for
the Ocean Avenue and Main Street Sewer Rehabilitation and Main Street
Roadway Restoration Project
Introduction
This report recommends that the City Council approve an increase of $100,000 to contract
number 8157 (CCS) with BRH Garver-West, Inc., for the Ocean Avenue and Main Street
sewer rehabilitation and Main Street roadway restoration project. This cost will be
submitted to the Federal Emergency Management Agency (FEMA) for reimbursement.
Background
After the Northridge Earthquake of January 17, 1994, the City initiated a citywide
inspection program of the sewer system to identify the locations that were damaged and
requested that the Federal Emergency Management Agency (FEMA) and the State?s
Office of Emergency Services (OES) approve funds for repair work. The City
subsequently accepted a Grant Acceleration Program (GAP) offer from FEMA in the
amount of $78 million for the repair of the earthquake damaged sewer system
throughout the City, and has been engaged in sewer repair work over the past 8 years.
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Discussion
The Ocean Avenue and Main Street Sewer Rehabilitation and Main Street Roadway
Restoration project included the lining of portions of the 30-inch through 39-inch diameter
sewer mains, the rehabilitation of sewer maintenance structures in Colorado Avenue,
Ocean Avenue, Pico Boulevard and Main Street plus the repaving of Main Street from Pico
Boulevard to the southerly City limit.
On November 12, 2002, City Council awarded a contract in the amount of $5,398,360,
including contingency, for the construction of the Ocean Avenue and Main Street Sewer
Rehabilitation and Main Street Roadway Restoration project. Council subsequently
increased the authorization to $5,773,360 for additional roadway work. During the course
of construction, the construction phasing of the work was changed to minimize disruption
to the Main Street merchants and commuters, extending the construction duration of the
sewer lining portion of the project. This change necessitated the contractor to extend the
duration of time for which specialized equipment had to be used to complete the project by
July 4, 2003. The additional costs resulting from these changes in the project?s phasing
and from the additional days the specialized sewer lining equipment had to be on site is
$187,490.22, of which all but $100,000 is available in previously approved contingencies.
Thus, an increase of $100,000 in available funding is necessary. These cost increases
are separate from and in addition to other cost increases previously authorized for this
project.
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At this time, all rehabilitation of the sewer system has been completed, and it is now
necessary to make final payment to the City?s contractor for this project. Following this
payment, the City can compile total sewer rehabilitation costs and make application for
final reimbursement by FEMA.
Budget/Financial Impact
Funds in the amount of $100,000 are available in earthquake recovery account
E1334M000 ?Sewer Project 4 ? Main? and qualify for reimbursement by FEMA.
Recommendation
Staff recommends that the City Council:
1. Approve an increase to Contract Number 8157(CCS) with BRH Garver-West,
Inc., in an amount not to exceed $100,000 for the Ocean Avenue and Main
Street Sewer Rehabilitation and Main Street Roadway Restoration project; and
2. Authorize the City Engineer to execute a final Change Order with BRH Garver-
West, Inc. for the additional project costs.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Bill Zein, P.E., Principal Civil Engineer
F.J. Schroeder, Disaster Recovery Program Manager
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