SR-505-001 (8)
EPWM:CP:BJ:Prop13Ph3GrantAgreements3.doc
Council Meeting: June 22, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Resolution Authorizing the City Manager to Negotiate and Execute
Three Grant Agreements with the State of California and to Adopt
Resolutions for the Beach Parking Lot Runoff Reduction and
Greening Demonstration Project, the Centinela Basin Dry-Wet
Weather Runoff Best Management Practice Treatment Train
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Project and the 16 Street Sub-Watershed Water Quality
Improvement-Groundwater Recharge Demonstration Project and to
appropriate funds to revenue and expenditure accounts
Introduction
This report recommends that the City Council adopt resolutions that authorize the
City Manager to negotiate and execute three grant agreements with the State
Water Resources Control Board (Board). The three proposed grant-funded
projects are for urban runoff treatment systems in a beach parking lot, in the
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City?s 16 Street Basin storm drain system, and for runoff from the City?s
Centinela Avenue Basin storm drain system. This report also recommends that
the Council appropriate the grant funds to expenditure accounts.
Background
Federal, state and local regulations require the City of Santa Monica to reduce
urban runoff pollution from storm drain discharges into the Santa Monica Bay.
Recent changes in these regulations and standards have shifted the
management strategy for urban runoff control from an end-of-pipe approach to a
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sustainable watershed approach, where the entire watershed or storm drainage
area is evaluated for stormwater management opportunities. The watershed
approach is considered a best management practice (BMP) and promotes
reduction of runoff volume and prevention of urban runoff pollution as guiding
principles. These three projects and their associated grants are BMP projects
that support the principle of reducing and preventing urban runoff pollution.
Discussion
The three proposed projects and their grant sources are presented below. All
three projects are intended to help protect the Santa Monica Bay watershed,
restore water quality, and maintain the beneficial uses of our State?s coastal
waters, estuaries and bays. In addition, the projects will assist the City in
meeting its National Pollution Discharge Elimination System mandates.
Multi-Purpose Green Beach Parking Lot Project
The installation of the Beach Parking Lot Runoff Reduction and Greening
Demonstration Project, with an estimated total cost of $803,830 (including the
City?s 15% funding match), is being funded under the State?s 2003 Consolidated
Grants Program Coastal Non-Point Source Control. The proposed BMP
treatment system includes the use of permeable surfaces to allow urban runoff to
infiltrate through the sand, removing a variety of soluble pollutants and keeping
them out of the Bay. Staff have preliminarily identified the 1030 Palisades Beach
Road lot and a portion of the 2030 Barnard Way lot as candidate sites for this
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project.
In addition to the removal of runoff and its pollution, the project intends to
demonstrate how the ?greening? of the beach parking lot at 2030 Barnard Way
can aesthetically enhance the lots and serve as a site for sports activities and
informal play and recreation during periods of minimal parking demand. In
addition, the reduction of asphalt surfaces helps reduce heat island impacts, that
is, the heating of the adjacent environment due to the storage and re-radiation of
sun energy from the asphalt. If successful, this demonstration project will
encourage other municipalities to adopt this strategy in parking lots throughout
California.
Centinela Dry-Wet Weather Urban Runoff Treatment Project
The installation of the Centinela Basin dry-wet weather treatment system, with an
estimated total cost of $2,127,500, is being funded with previously-awarded State
Proposition 12 and California Integrated Waste Management Board grants and
this new grant award from the 2003 Consolidated Grants Program Non-Point
Source Control. The estimated cost includes the City?s required funding matches
for the three grants. This BMP treatment system includes a primary separation-
screening chamber to remove trash, debris, sand, and oil and grease, as well as
other soluble pollutants. The filtered water then passes into another vault
structure that contains numerous filtering cartridges filled with filtering media to
remove additional soluble pollutants, such as heavy metals, organic chemicals
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and nutrients. The treated water is then reintroduced into the storm drain system
and flows into the Santa Monica Bay.
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16 Street Sub-Watershed Water Quality Improvement Groundwater Recharge
Demonstration Project
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The installation of the 16 Street water quality improvement and groundwater
recharge demonstration system, located adjacent to the City?s Marine Park, is
being funded under the State?s 2003 Consolidated Grants 319(h). Similar to the
Centinela Basin BMP Project, this treatment system includes a primary
separation-screening chamber to remove trash, debris, sand, and oil and grease,
as well as other soluble pollutants, and a secondary filtering system to further
treat the runoff. From this second treatment system, treated water will flow into a
leach field, where the treated water will percolate into the ground. Treated water
exceeding the capacity of the percolation system will flow back into the storm
drain system and into the Bay.
The total project cost is estimated to be $940,000. The Board reimbursement
grant will cover 50% of the construction costs. The City will seek an additional
grant from Proposition 12 through the Santa Monica Bay Restoration
Commission to cover the remaining construction costs or another funding source
will have to be identified. These additional funding sources would satisfy the
minimum 40% match requirement of $376,000. The project will not commence
until sources for 100% of the project funding have been identified and approved
by Council.
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Budget/Financial Impact
Multi-Purpose Green Beach Parking Lot Project
The Board reimbursement grant is expected to cover all of the construction costs
and a portion of operation and maintenance costs for the initial two-year pilot
period. The Board requires a 15% in-kind City match totaling $105,000. The in-
kind match will come from FY2004-05 operating budgets from the following
divisions: Civil Engineering & Architecture for project management and design
($10,000); Water Division for water quality monitoring ($40,000); and the
Department of Community and Cultural Services ($55,000) for the balance of
maintenance needs for the parking lots.
A revenue account in the amount of $698,830 has been established in Account
20662.403450to receive the reimbursement funds and the revenue budget for
the same line item would be increased by the same amount. Staff also requests
funds of $698,830 to be appropriated into expenditure account C200696.589000.
Centinela Dry-Wet Weather Urban Runoff Treatment Project
The Board requires a 15% in-kind City match totaling $90,000. The in-kind
match will come from FY2004-05 operating budgets in the following divisions:
Civil Engineering & Architecture for project management and design ($20,000);
and Water Division for maintenance and monitoring ($70,000).
A revenue account in the amount of $600,000 has been established in Account
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20662.403380to receive the reimbursement funds and the revenue budget for
the same line item would be increased by the same amount. Staff also requests
funds of $600,000 be appropriated into expenditure account C200697.589000.
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16 Street Sub-Watershed Water Quality Improvement Groundwater Recharge
Demonstration Project
A revenue account in the amount of $470,000 has been established in Account
20662.403460to receive the reimbursement funds and the revenue budget for
the same line item would be increased by the same amount. Staff also requests
funds of $470,000 be appropriated into expenditure account C200698.589000.
Recommendation
Staff recommends that the City Council adopt the attached three resolutions
authorizing the City Manager to negotiate and execute three grant agreements
with the State Water Resources Control Board for installation of three urban
runoff treatment systems at two City beach parking lots, for the Centinela
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drainage basin and for the 16 Street drainage basin and appropriate the grant
funds as described in this report.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Tony Antich, Manager, Civil Engineering & Architecture Division
Gil Borboa, Manager, Water Resources Division
Brian Johnson, Manager, Environmental Programs Division
Barbara Stinchfield, Director, Community and Cultural Services
Karen Ginsberg, Asst. Director, Community and Cultural Services
Neal Shapiro, Senior Administrative Analyst
Attachments: Three Resolutions ? See adopted Resolution No. 9957
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(CCS), Resolution No. 9958 (CCS), and Resolution No.
9959 (CCS).
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