SR-850-005-01 (25)
F:\FINANCE\PURCH\STFRPTS\SRBDLIBRARYPARKING.DOC
Council Meeting: June 8, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Authorize the City Manager to Negotiate and Execute a Contract for the
Acquisition and Installation of Parking Equipment for the Main Library
Introduction
This report recommends that City Council authorize the City Manager to negotiate and
execute a contract with Sentry Control Systems to furnish, deliver, and install parking
equipment for the Main Library in a total amount not to exceed $240,123.76, including
applicable sales tax.
Background
The Main Library is scheduled for completion in Fall of 2005 and includes a 530 vehicle
subterranean garage. The City has standardized its parking equipment in all structures,
using SkiData equipment. Standardization makes data collection and maintenance
efficient and accurate. Some economies of scale are realized in using equipment that is
purchased and serviced by the same vendor, including common replacement parts,
faster service response time, and volume discounts. Sentry Control Systems is the
sole provider of the SkiData parking system.
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Discussion
Ordinance Number 1743 (CCS), Section 5, paragraph 2.24.080 (a) of the Santa Monica
Municipal Code allows exception to competitive bidding when goods are purchased
from a sole provider. Staff has evaluated the quotation submitted by Sentry Control
Systems and finds that it meets City specifications.
Budget/Financial Impact
Budget authority for this contract is in the Capital Improvement Budget, account number
C010491.589000, ?Library Expansion & Renovation?.
Recommendation
It is recommended that City Council authorize the City Manager to negotiate and
execute a contract with Sentry Control Systems in the total amount not to exceed
$240,123.76, including applicable sales tax.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Alex Parry, Civil Engineer Associate
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