SR-802-005 (5)
EPWM:CP:AA:DB:JCF:\DATA\SPFILES\SP1949\CC1949 cc Rev4.DOC
Council Meeting: February 24, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Waiver of Competitive Bidding Requirements and Authorization for
Contract with New Creation Builders for Structural Improvements to the
Municipal Pier Roadway
Introduction
This report recommends that the City Council waive competitive bidding requirements
and authorize the City Manager to negotiate and execute a contract with New Creation
Builders for construction of structural improvements to the Municipal Pier roadway from
the easterly end of the Pier Bridge to the westerly terminus of the beach access
stairway in the amount of $675,928 plus $67,072 in contingency funds for the project.
Background
City Council, at the January 27, 2004 meeting, approved budget changes to the
Municipal Pier Structural Rehabilitation Project in the amount of $5.7 million, and
authorized a contract with Moffat and Nichols for engineering design service for the
project. The entire project will entail pile, stringer and deck replacement; utility
upgrades to meet current codes; traffic loading analysis and recommendations for
strengthening; and development of a comprehensive operations and maintenance plan.
The Pier roadway from the end of the Pier Bridge to the westerly side of the beach
access stairway is the first critical piece needing major repair and upgrade. A
preliminary study of that area was completed last year by another structural engineer
1
under hire to the City and verified recently by Moffat & Nichols.
It is imperative that this first phase of work be done ahead of Memorial Day 2004.
Timely completion of this work will minimize impacts to the public and provide for an
increase in the load carrying capability of the pier to allow safer access for emergency
vehicles to that location. The Santa Monica Fire Department will be able to access and
stage multiple pieces of emergency equipment on the Municipal Pier at a critical
operating location with appropriate turn-around area for equipment, thereby enhancing
public safety. Currently, due to load limitations of the existing wood structure and
differential settlement of deck boards, all Fire Department emergency vehicles must
stay on heavy steel plates to distribute their weight. Fire Department emergency
vehicles must remain on the steel plates at all times which requires single file
deployment and distance between fire trucks of not less than fifty feet apart in order to
traverse the Pier from the Pier Bridge to the west end of Pacific Park. No fire trucks are
currently able to travel on the new concrete section to the west end of the Pier. To exit,
fire trucks must remain on the steel plates and back off the Pier in single file order while
maintaining the fifty-foot separation. The project will repair and upgrade the structure
to allow more than one fire truck on the Pier and a turn around area for fire vehicles.
Other work on the pier includes the replacement of trench plates and deteriorated
asphalt paving with stable and secure deck boards in the most heavily trafficked
pedestrian area extending from the beach access stairway easterly to the Pier Bridge,
which will eliminate exposure to potential trip-and-fall hazards.
2
Another concern is the timing of the Bubba Gump construction on the pier. Bubba
Gump Shrimp Company leases premises on and adjacent to the Municipal Pier in
accordance with the lease contract # 7983. The premises include a portion of the Pier
deck that has significant dry rot and structural deterioration based on visual inspection
and differential settlement of the deck surface. Bubba Gump anticipates the demolition
of the former Boathouse restaurant beginning in April 2004, following issuance of its
Coastal Development Permit on February 18, 2004 and Santa Monica Building permit.
Construction of the new restaurant structure will commence immediately thereafter.
Repairs and structural rehabilitation and upgrade of the Municipal Pier roadway will
allow Bubba Gump to proceed with its construction unimpeded by subsequent pier
rehabilitation work and will minimize the length of time that Pier patrons are re-routed
away from this area of the Pier due to potentially hazardous conditions.
Discussion
An informal Notice Inviting Bids for the construction was published on December 18,
2003 and bid packages were sent to eight marine contractors. The City received two
monetary bids and two ?No Bid? responses.
3
The bid results were as follows:
1. New Creation Builders $675,928
2. Meeks Construction, Inc. $892,665
3. Connolly-Pacific, Co. No Bid
4. W.W. Stephenson, Inc. No Bid
City Engineer's Estimate $825,000
City staff contacted references and all respondents reported that the contractor's work
quality was excellent and that work was completed in a timely and cost efficient
manner. In addition New Creation Builders have recently completed two projects for the
City successfully, including one at the Pier, doing similar work. Staff also contacted the
Center for Contract Compliance and found New Creation Builders in good standing and
capable of handling labor compliance issues. The California Contractor?s State License
Board verified that the Contractor's license is active and in good standing.
The Santa Monica Municipal Code, Section 2.24.071(e), allows the City Council, by a
2/3 vote, to waive competitive bidding due to "urgent necessity" of public health, safety
and welfare. Future phases of the project will follow appropriate legal bidding
requirements.
4
Budget/Financial Impact
FUNDS REQUIRED:
Construction Contract $675,928
Contingency $67,072
Total Required $743,000
Funds in the amount of $743,000 are available in CIP account C30064504.589000.
Recommendation
Staff recommends that the City Council:
1. Waive competitive bid requirements and authorize the City Manager to negotiate and
execute a contract with New Creation Builders for construction of structural
improvements to the Municipal Pier roadway in the amount of $675,928 plus $67,072 in
contingency funds for the project; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer and Architecture Manager
Jeff Mathieu, Director, Resource Management
Elana Buegoff, Acting Economic Development Manager at Resource
Management
Dave Britton, P.E., Principal Civil Engineer
James Creager, P.E., Civil Engineer
5