SR-800-001-08
EPWM:CP:BJ:RB:/ICFConsulting.doc
Council Meeting: January 13, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Amendments to Contracts #115(CD) and #127(CD) with ICF
Consulting for Underground Storage Tank Management Activities
at Santa Monica Airport and for Environmental Assessment and
Remediation Activities at the Big Blue Bus Yard and the City
Corporation Yard
INTRODUCTION
This report recommends that the City Council authorize the City Manager to
negotiate and execute contract amendments with ICF Consulting as follows: an
amendment to Contract #115 (CD) in the amount of $18,916 for completion of
modifications to the fueling system at American Flyers located at the Santa
Monica Municipal Airport and an amendment to Contract #127(CD) for additional
environmental assessment and remediation activities at the Big Blue Bus Yard in
the amount of $244,870 and at the City Corporate Yard in the amount of
$96,500.
BACKGROUND
On October 13, 1998, the City Council approved funding in the amount of
$1,707,618 for Contract #115(CD) with ICF Consulting to conduct underground
storage tank upgrades at the Airport, Corporate Yard and Fire Station Three. In
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addition, the contract included funding for subsurface investigation and remedial
activities at Fire Station Three and the Airport.
Since 1999, the City Council approved various modifications totaling $489,166
for additional underground tank upgrade activities at Fire Station Three, for an
expanded scope of environmental investigation and remediation services at the
Airport and for surface improvements at American Flyers and for removal of an
underground storage tank during the installation of the new sewer line underlying
Pacific Coast Highway.
On September 12, 2000, the City Council approved funding in the amount of
$2,207,233 for Contract #127(CD) with ICF Consulting to conduct environmental
investigation and remediation services at the Airport, Big Blue Bus Yard, and the
City Corporate Yard. On March 11, 2003, the City Council approved a contract
modification in the amount of $230,000 for additional environmental services at
the City Yard.
To date, the contract with ICF Consulting totals $2,335,236 for the original three
remediation projects.
DISCUSSION
During removal of the existing underground storage tank at American Flyers, soil
contamination was discovered that required special handling. In addition, a
significant storm event occurred during installation of the new underground
storage tank that necessitated additional erosion control measures. As a result,
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additional tasks are required to be incorporated into the scope of work for
115(CD). The soil contamination and erosion control change order amendments
total $18,916.
The proposed contract modification to 127(CD) with ICF also continues the
existing contractual relationship with ICF for environmental assessment and
remediation services at the Big Blue Bus Yard and the Corporate Yard through
July, 2004 for a total contract value of $2,781,600. This work includes
remediation of subsurface contamination under the oversight of the Los Angeles
Regional Water Quality Control Board, as well as investigation activities
associated with planned improvements.
As part of its ongoing operations, the City undertakes environmental assessment,
investigation, and monitoring activities of the Corporate Yard site. This
requested authorization will further the highly specialized and technical services
that are associated with the operation of various facilities at this location. The
recommendation to extend this contract with ICF is based on their technical
expertise and knowledge of the subject sites.
BUDGET/FISCAL IMPACT
The proposed contract amendment to 115(CD) totals $18,916. Contingency
funds from previous Council authorization for this project are available in the
amount of $865 and additional funds are available in the amount of $18,050 in
the Airport Fund Underground Tank Management Account C33002000.589000.
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The contract amendment to127(CD) totals $341,370. Funds for the scope of
services at the Big Blue Bus Yard are available in the amount of $244,870 in the
Big Blue Bus Fund Account C41010704.589000. Funds for the scope of services
at the Corporate Yard are available in the amount of $96,500 in CIP Account
#C25002004.
RECOMMENDATIONS
This report recommends that the City Council authorize the City Manager to
negotiate and execute amendments with ICF Consulting to Contracts #115(CD)
in the amount of $18,916 for changes associated with the underground storage
tank installation and removal at American Flyers located at the Santa Monica
Municipal Airport and Contract #127(CD) in the amount of $341,370 for
extending the existing agreement associated with environmental investigation
and remediation services at the Big Blue Bus Yard and the City Corporate Yard.
Craig Perkins, Director, Environmental and Public Works Management
Prepared by:
Brian Johnson, Environmental Programs Manager
Richard Berman, Sr. Environmental Analyst
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