SR-502-010-01
EPWM: CP: AA: DB: SL: F:\DATA\SPFILES\SP1951\cc1951FINAL(DP).doc
Council Meeting: January 13, 2004 Santa Monica, California
To: Mayor and City Council
From: City Staff
Subject: Award of Professional Services Agreement for the design of the
Fluoridation and Riviera Reservoir Booster Pump Station Projects
Introduction
The report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services agreement with Kennedy/Jenks Consultants in an
amount not to exceed $300,000 for the design of the fluoridation and Riviera Reservoir
booster pump station projects.
Background
The City of Santa Monica?s community water system directly serves an estimated
population of 85,000 permanent residents through 16,000 service connections. The City
serves water primarily to residential customers and commercial establishments. The
City?s distribution system consists of three pressure zones; ten domestic water supply
wells; four storage reservoirs with a combined capacity of forty million gallons; and the
Arcadia Water Treatment Plant with a maximum treatment capacity of 14.4 million
gallons per day. Since 1996, all five of the City?s wells in the Charnock Sub-Basin and,
until recently, two of the wells in the Arcadia sub-basin, have been off-line due to MTBE
contamination. The two Arcadia wells are now back in operation as a source of City
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drinking water. It is anticipated that the City?s Charnock wells will be delivering treated
drinking water by 2008.
Currently, the Metropolitan Water District (MWD) supplies approximately 80% of the
City?s water, and the remaining 20% is supplied by local groundwater wells, which the
City owns and operates. The water from the City?s wells is pumped to the Arcadia Water
Treatment Plant prior to distribution to the public through water transmission mains.
MWD has initiated a program to fluoridate its water supply, and has indicated a target
date to begin delivering fluoridated water in 2006. The proposed Santa Monica
fluoridation system will provide for full fluoridation of potable water until the MWD system
becomes operational, at which time Santa Monica?s system will supplement the MWD
feed. When full recovery of the Santa Monica wells is achieved by 2008, fluoridation will
once again be primarily provided by the Santa Monica system.
Discussion
Fluoridation Project
The purpose of the proposed project is to fluoridate all of the City?s domestic water. The
City?s water supply presently contains a natural fluoride level of 0.2 to 0.4 parts per
million (ppm). The optimal fluoride level for the Southern California Region to achieve
dental hygiene benefits is 0.8 ppm as recorded by Titles 17 and 22 of the State of
California Code of Regulations. The City?s fluoridation system will be designed to
achieve the minimum 0.8 ppm level. It is anticipated that staff will return to Council with a
recommended construction contract award for the fluoridation project by the end of the
fiscal year, and construction should be completed in Fall 2004.
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Booster Pump Station Project
The purpose for the Booster Pump Station Project is to provide a new pump station that
will transfer potable water directly from the Riviera Reservoir to the San Vicente
Reservoir. The Riviera Reservoir accounts for over one half of the City?s total water
distribution storage capacity and due to its hydraulically remote location and size, its
storage capacity is not fully utilized. The new pump station will augment the existing
water storage capacity of the City?s three service zones and maximize the use of the
existing Riviera Reservoir to prevent stagnant water conditions.
On September 22, 2003 a Request for Proposals was issued to seven qualified
consulting firms to provide design services and construction observation for the City?s
Fluoridation and Riviera Reservoir Booster Pump Station Projects.On October 15, 2003
two proposals were received. A selection committee was formed from staff of the
Environmental and Public Works Management Department. The selection committee
reviewed both proposals: Kennedy/Jenks Consultants and Black and Veatch
Corporation. The selection criteria included the firm?s technical competence; staffing
capability to meet project timeliness; design strength of the project team; approach to the
work; quality control; cost of services and innovative design alternatives. Based on all of
the relevant rating factors, the selection committee recommends Kennedy/Jenks
Consultants for this work.
Kennedy/Jenks Consultants has extensive experience with water treatment, fluoridation
and pump station design projects and knowledge of the City?s water supply system.
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Recently, Kennedy/Jenks Consultants provided studies and designed several City
projects such as: Economic Evaluation of the Arcadia Water Treatment Plant (WTP) Air
Stripping Facility; Arcadia WTP Expansion Feasibility Study; design and construction
management of the Arcadia WTP and the Riviera Reservoir Rehabilitation project.The
City has had a successful working relationship with the project manager of
Kennedy/Jenks Consultants in providing professional services to the City for similar
projects.
Budget/Financial Impact
Funds required for the fluoridation and Riviera Reservoir booster pump projects:
Fluoridation $250,500
Booster Pump Station $ 49,500
Total $300,000
Funds are available for the fluoridation and Riviera Reservoir booster pump station in the
following CIP accounts.
Account Name Account Number Amount
Fluoridation C25086703.589000 $250,500
Riviera Reservoir Booster Pump C25084903.589000 $ 49,500
Total $ 300,000
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Kennedy/Jenks Consultants in an
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amount not to exceed $300,000 for the design of the fluoridation and Riviera Reservoir
booster pump station projects.
Prepared by: Craig Perkins, Director Environmental and Public Works Mgmt.
Anthony Antich, P.E., City Engineer
Gil Borboa, Water Resources Manager
Dave Britton, P.E., Principal Civil Engineer
Lisette A. Bauersachs, Regulatory Affairs Specialist
Spiros A. Lazaris, P.E., Civil Engineer
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