SR-417-007 (36)EPWM: CC: AA: BZ: SL; F:\DATA\SPFILES\SP1832\STAFF REPORTS\CC1832B1(DP).doc
City Council Meeting: October 14, 2003 Santa Monica, California
TO: Mayor and City Council
Chairperson and Redevelopment Agency
FROM: City Staff
SUBJECT: Approve an Increase of $97,725 for Contract No. 8080 (CCS) with Black
& Veatch, Inc., for the Seismic Retrofit of Parking Structure 8
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This report recommends that the City Council and the Redevelopment Agency approve an
increase in Contract No. 8080 (CCS) with Black & Veatch, Inc., in an amount not to exceed
$97,725 to cover additional construction management costs for the seismic retrofit
construction in Parking Structure 8._ Redevel
ent funds will be used to finance these
chanqes.
Backqround
Construction of the seismic retrofit improvements for Parking Structure 8 began in April
2002 and work was to be completed by March 2003. In January 2003, Council approved a
modification to Black & Veatch's contract due to a number of unforeseen conditions
experienced up to that point and additional work related to American with Disabilities Act
compliance. Construction of this additional work ultimately resulted in an extended contract
completion date to June 30, 2003. This necessitated three months of additional
construction management services, which is the subject of this report.
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Discussion
Performance of the additional construction work, including the replacement of the two
exterior stairway towers to comply with ADA standards, has made it necessary to extend
the construction management contract by a period of over three months, with resulting cost
increases. Foundation inspections, special inspections of steel post-tensioning
reinforcement, material testing, noise and vibration monitoring, and payroll compliance
documentation monitoring comprise the majority of the increased construction
management costs. Staff recommends that Contract No. 8080 (CCS) for construction
management services be increased by an amount not to exceed $97,725, for a total of
$753,573 for Black & Veatch's work on Parking Structure 8.
Redevelopment Considerations
The Redevelopment Agency, as the owner of Parking Structure 8, is authorized by
Health and Safety Code Section 33400 to maintain, manage, and repair the structure. A
Cooperation Agreement executed between the City and the Redevelopment Agency on
April 16, 2002, delegates to the City the Agency's authority to carry out the seismic
retrofit of Parking Structure 8 and provides for the Agency's funding of those costs that
will not be paid for with FEMA funds.
The City Council and Redevelopment Agency have previously made the appropriate
findings as required by Health and Safety Code Section 33445 to use redevelopment
funds for the seismic retrofit of Parking Structure 8. Resolutions adopted by the City
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Council and Redevelopment Agency on March 5, 2002 determined that the use of these
funds is of benefit to the Earthquake Recovery Redevelopment Project Area, no other
reasonable means of financing the improvements are available, the project will assist in
earthquake recovery efforts and eliminate one or more blighted conditions in the
Earthquake Recovery Redevelopment Project Area, and the project is consistent with
the Agency's Five-Year Implementation Plan.
Budqet/Financial Impact
Funds in the amount of $97,725 are available in Earthquake Recovery Redevelopment
Account C17062102.589002.
Recommendation
Staff recommends that the City Council and the Agency:
1. Approve an increase for Contract No. 8080 (CCS) with Black & Veatch Corporation
in the amount not to exceed $97,725; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Jeff Mathieu, Director of Resource Management
Tina Rodriguez, Redevelopment Administrator
Bill Zein, P.E., Principal Civil Engineer
Susan Lowell, P.E., Civil Engineer
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