SR-505-004 (11)
EPWM:CP:BJ:F:\EPWM\ADMIN\STAFFRPT\Chrysalis03-05Agendaprep.doc
Council Meeting: May 13, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Extension of Contract #8029 (CCS) with Chrysalis for Storm Drain
Maintenance for Fiscal Years 03-04 and 04-05
Introduction
This report recommends that the City Council authorize the City Manager to extend for
two years the contract with Chrysalis that provides monthly maintenance services to the
Wastewater Division of the Environmental and Public Works Management Department
for catch basin cleanout and litter characterization, catch basin insert and screen
maintenance, continuous deflective separation (CDS) unit cleaning and other urban
runoff treatment systems. The cost of services is $100,000 per fiscal year. These
funds are provided by the Stormwater Fund through the operating budget of
Water/Wastewater.
Background
The National Pollutant Discharge Elimination System (NPDES) of the federal Clean
Water Act requires municipalities and counties to manage and control pollutants
contained in urban runoff. The City of Santa Monica is signatory to and regulated under
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the Los Angeles County (County) NPDES permit. The permit requires Santa Monica to
take steps to improve the water quality of the Santa Monica Bay through the
improvement of urban runoff quality discharged into the Bay. To help achieve this goal,
the City installed numerous treatment devices, including 485 catch basin inserts and
screens, and three CDS units. These installations are one component of the City?s
overall Best Management Practices (BMPs) management program to remove urban
runoff pollutants and meet our NPDES permit requirements.
Discussion
Each year City crews remove pollutant-laden debris from approximately 850 City-owned
catch basins (both those outfitted with inserts or screens and those without treatment
devices) and CDS units. Additionally, they record information about the weight, types
and characteristics of the debris. Last year, 19 tons of debris containing many types of
pollutants were removed from the City?s catch basins and CDSs. In addition to the
removal of visible pollutants, such as trash, sediment, oil and grease, a variety of
microscopic pollutants that attach to these larger pollutants is removed, such as heavy
metals, organics and pathogens. The pollutants are prevented from entering the Bay,
thereby improving the quality of the coastal environment. In addition to cleanout work,
the inserts and screens are physically inspected and repaired if necessary.
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On June 25, 2002, Council approved the present contract?s second year based on a
comparison of the cost-effectiveness of hiring new City staff to the continued use of an
outside vendor. The cost-effectiveness has been reviewed this calendar year and
contracting remains the best strategy for providing these critical maintenance services.
Chrysalis is a local, non-profit that helps economically disadvantaged and homeless
individuals become self-sufficient through employment opportunities. Thus, the contract
would serve two City purposes: cost-effectiveness and transition of homeless and
those at-risk of homelessness to self-sufficiency. A maximum of four Chrysalis workers
at a time join the City?s Storm Drain Maintenance crews, doubling the City?s field crews.
The existing contract expires on June 30, 2003.
Budget/Fiscal Impact
The estimated monthly fee for Chrysalis services is $8,300. Funds in the amount of
$100,000 would be required in both FY03-04 and FY04-05. This contract is contingent
upon Council?s adoption of the necessary expenditure budgets in each fiscal year.
Upon budget approval for FY03/04, funds will be available at operating account
31661.566630, Storm Drain Maintenance at the commencement of that fiscal year.
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Recommendation
This report recommends that the City Council authorize the City Manager to extend the
contract with Chrysalis for fiscal years 03-04 and 04-05 to provide maintenance services
to the Wastewater Division of the Environmental and Public Works Management
Department for catch basin cleanout and litter characterization, catch basin insert and
screen maintenance, continuous deflective separation unit cleaning and other urban
runoff treatment systems.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Gil Borboa, Manager, Utilities Division
Brian Johnson, Manager, Environmental Programs Division
Neal Shapiro, Senior Environmental Analyst, EPD Water Resources
Section
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