SR-505-001-04 (12)
EPWM: CC: AA: JS: EC; F:/SPFILES/Sp1805/Staff Reports/CC1805.doc
City Council Meeting: December 10, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Award of a Construction Contract to Miramontes Construction Co., Inc. and a
Construction Management Contract to Tetra Tech, Inc. for Sewer Project 12
Introduction
This report recommends that the City Council award a contract to the best bidder,
Miramontes Construction Co., Inc., in the amount of $7,383,440 plus a $1,476,700
contingency, for sewer Project 12 ? Repair of Earthquake-Damaged Sanitary Sewer Mains
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in the area bounded by Pico Blvd., 34 Street, South City Limits, and 4 Street. This report
also recommends that the City Council award a contract to Tetra Tech, Inc., in the amount
of $1,442,811 plus a $216,422 contingency for construction management and inspection
services. The project is funded by Federal Emergency Management Agency (FEMA),
Wastewater, and Assembly Bill 1600 funds.
Background
After the Northridge Earthquake of January 17, 1994, the City initiated a citywide
inspection program of the sewer system to identify the locations that were damaged and
requested that the Federal Emergency Management Agency FEMA and the State?s
Office of Emergency Services approve funds for repair work. The City subsequently
accepted a Grant Acceleration Program offer from FEMA in the amount of $78 million
for repair of earthquake-damaged sewers throughout the City.
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Discussion
Construction
Project 12 includes the removal of the existing sewer mains at Lincoln Blvd., between Pico
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blvd. and South City limits; Ozone Street, between Lincoln Blvd. And 6 Street; Ocean
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Park Blvd., between 25 Street and 34 Street; 5 Street between Bay Street and Ocean
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Park Blvd.; 7 street and Beverly Avenue, between Kensington Street and Ocean Park
Blvd. and replacing them with sewer mains of larger diameter, plus replacing and relining
existing maintenance holes.
A Notice Inviting Bids for construction of sewer Project 12 was published in the Los
Angeles Times on October 3 and 5, 2002. The Notice Inviting Bids plus plans and
specifications were also sent to six construction journals and five women/minority business
associations. Bid packages were requested by 23 contractors, as well as some
subcontractors and supply companies. The City Clerk?s Office received four sealed bids,
which were publicly opened on October 23, 2002, by the Deputy City Clerk. The bid
results were as follows:
CONTRACTOR AMOUNT
Miramontes Construction Co., Inc. $7,383,440
Steve Bubalo Construction $8,980,578
Mladen Buntich $11,308,832
Clarke Construction, Inc. $11,446,610
The Engineer?s estimate for the project was $6,850,000.
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The best bidder, Miramontes Construction Co., Inc., provided the City with seven
references for similar projects within Los Angeles County. All references reported that
Miramontes Construction Co., Inc. work was satisfactory. The State Contractors? License
Board verified that the Contractor's license is current and in good standing. All references
for subcontractors listed in bid documents reported satisfactory work and all licensees
were active and in good standing. Because of the potential difficulties associated with
working in heavily traveled sections of Lincoln Blvd., and the possible existence of old,
unmapped utilities in the public right of way, a contingency of 20% of the contract amount
is considered necessary.
Construction Management
Construction management of the project involves extensive coordination with other projects
in the area. Tetra Tech, Inc. was selected through a competitive process to provide
construction management for a variety of projects, including this project. Request for
Proposals were sent to five construction management firms, inviting them to submit their
proposals for construction management and inspection services. The City received four
proposals. Tetra Tech, Inc., is considered the most suitable for this project based on
current workload projections, available staff, and the quality of past services to the City.
Tetra Tech, Inc. has supplied the City with references from the Cities of Burbank,
Camarillo, Compton, Oceanside, San Diego, and West Hollywood. All project
representatives reported that the Consultant?s work was excellent. Additionally, Tetra
Tech, Inc. has provided highly satisfactory services to the City on several similar Sanitary
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Projects, Project 8, and Project 9. The firm is currently providing construction management
services on Project 11. They continue to provide excellent service to the City and its
residents. Their familiarity with the City, participation in its community outreach program
and direct involvement with other City construction projects, offer the City an integrated
approach to construction management. Services required during construction of the
project, including review of requests for design information, design services for unforeseen
field conditions, shop drawings and submittal reviews and the preparation of as-built
drawings. The contract award amount is $1,442,811 plus a $216,422 contingency. This
15% contingency is considered necessary because of the potential difficulties and time
delays associated with working in heavily traveled sections of Lincoln Blvd.
Budget/Financial Impact
FUNDS REQUIRED:
Construction Contract $7,383,440
Contingency $1,476,700
Construction Management $1,442,811
Contingency $216,422
Total Funds Required: $10,519,373
Funds are available in the following accounts:
FEMA Funds:
E13312000.555010 ?Sewer Project 12? $9,064,226
AB 1600 Funds:
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E31312006.589000 ?Sewer Project 12? $1,381,936
Amount Available: $10,446,162
The remaining $73,211 required for construction costs are available for appropriation from
the Wastewater Fund to account C31091303.589000, ?Sewer Project 12 ? Non-FEMA.?
Recommendation
1. Award a construction contract in the amount of $7,383,440 to Miramontes
Construction Co., Inc., for Project 12 ? Repair of Earthquake-Damaged Sanitary
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Sewer Mains in the area bounded by Pico Blvd., 34 Street, South City Limits,
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and 4 Street plus a $1,476,700 contingency;
2. Award a construction management services contract in the amount of
$1,442,811 plus a $216,422 contingency;
3. Appropriate $73,211 from the Wastewater Fund to account C31091303.589000,
?Sewer Project 12 ? Non-FEMA?; and
4. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Jack Schroeder, P.E., Disaster Recovery Program Manager
Eugenia Chusid., Civil Engineer Associate
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