SR-505-008 (7)
EPWM:CP:AA:DB:SL:F:\DATA\SPFILES\Sp1320 SMURRF\CC1320CMphaseIII.doc
Council Meeting: June 11, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction-Related Contracts for the Santa Monica Urban Runoff
Recycling Facility-Phase III Distribution System
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; Recommendation to
Authorize the City Manager to
Negotiate and Execute a Construction
Management Contract for the project.
Introduction
This report recommends that the City Council award a construction contract to Majich
Bros., Inc. the best bidder, in the amount of $1,235,089 for construction of the Santa
Monica Urban Runoff Recycling Facility (SMURRF) Phase III- Distribution System and
approve $246,011 in contingency funds for this contract. In addition, this report also
recommends that the City Council authorize the City Manager to negotiate and execute a
contract with Black and Veatch Corporation, in an amount not to exceed $160,000 for
construction management, and approve $32,000 in contingency funds for this project.
Background
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SMURRF- Phase I was the construction of a urban runoff recycling facility. This facility
takes the runoff from the Pico-Kenter and Santa Monica Pier storm drains and reuses the
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treated water for irrigating freeway, park, and cemetery landscaping. SMURRF - Phase II
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was the construction of the recycled water pumps and waterline, starting at the SMURRF
on Colorado Boulevard and ending at the intersection of Olympic Boulevard and
Seventeenth Street. Both Phases I and II of project construction are complete.
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Discussion
SMURRF - Phase III will extend the recycled waterline from 17th Street to 26th Street on
Olympic Boulevard to serve the Water Gardens Development at 26th Street, the
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Woodlawn Cemetery at 17 Street and Delaware Avenue. This project also includes a
secondary line that will serve the Public Safety Building at Main Street and Olympic Drive
and the new Rand Corporation facility at Main Street and Pico Boulevard.
A Notice Inviting Bids for the construction contract was published on March 2 and 7, 2002
in the ?California Section? of the Los Angeles Times. Bid documents were sent to 22
women/minority business enterprise associations (WMBE). The City Clerk's office
received 4 sealed bids, which were publicly opened and read aloud on April 17, 2002 by
the Deputy City Clerk. The bid results were as follows:
Cedro Construction $ 839,947.50
Majich Bros., Inc. $ 1,235,089.00
Williams Supply Company $ 1,351,735.00
Miramontes $ 1,498,705.00
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Williams Supply
Company$ 1,351,735.00
City Engineer's Estimate $ 1,250,000
The lowest monetary bidder, Cedro Construction, submitted a letter dated April 19, 2002
requesting release from its bid due to a clerical mistake. The second lowest bidder Majich
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Bros. Inc., submitted a letter to the City dated April 20, 2002 advising the City that they are
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ready to accept the project following the withdrawal of Cedro Construction.
Majich Bros. Inc., supplied the City with the names of recent similar waterline projects, from
the following agencies: City of Newport Beach, City of Seal Beach, City of Long Beach,
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Buena Ventura
City of Ventura, and the City of Santa Monica. City staff contacted representatives of the
agencies representing these projects and all respondents reported that the Contractor's
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work was above satisfactory. The State Contractors' License Board verified that the
Contractor's license is active and in good standing. City staff also contacted the Center
For Contract Compliance, which reported the contractor had no labor compliance
violations.
A Request for Qualifications for construction management services was issued on October
18, 2001 to pre-qualify firms to provide construction management services to the City of
Santa Monica. Based on the selection criteria, which included technical competence,
staffing capabilities, project approach and planning, and quality control, Black & Veatch
Corp. was selected to provide construction management services for this project. Black &
Veatch Corp. has provided similar services for the Santa Monica Urban Runoff Recycling
Facility ? Phase II distribution system construction, and Beach Improvement Group (B.I.G.)
Project. They are also currently providing construction management and inspection
services for the Transit Mall project. Their performance on all projects has been excellent.
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Budget/Financial Impact
FUNDS REQUIRED
Construction $1,235,089
Contingency $ 246,011
Total $1,481,100
Construction Management $ 160,000
Contingency $ 32,000
Total $ 192,000
PROJECT TOTAL $1,673,100
FUNDS AVAILABLE
Funds in the amount of $684,405 are available for appropriation from the Water Demand
Mitigation Fee revenues to account C25039502.589000.
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Remaining funds are
Following appropriation, funds will be available in the following accounts:
Account No. Construction Const. Management Total
C25039502.589000 $ 684,405 $684,405
C31039593.589000 $ 99,429 $ 99,429
C34055800.589000 $ 9,471 $180,000 $189,471
C34055801.589000 $ 687,795 $ 12,000 $ 699,795
Sub total $1,481,100 $192,000 $1,673,000
PROJECT TOTAL $1,673,100
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Recommendation
Staff recommends that the City Council:
1. Award a construction contract for SMURFF-Phase III to Majich Bros. Inc., the best
bidder, in the amount of $1,235,089 and approve $246,011 in contingency funds for
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and
this contract;
2. Authorize the City Manager to negotiate and execute a contract with Black and
Veatch Corporation, in an amount not to exceed $160,000 for construction
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and
management services and approve $32,000 in contingency funds for this contract;
3. Appropriate $684,405 from the Water Demand Mitigation Fee revenues to
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Account C25093502.589000; and
4. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
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Prepared by: Craig Perkins, Director of Environmental & Public Works Mgt.
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Principal Civil Engineer
Gil Borboa, P.E., Utilities Manager
Charmaine Yambao, P.E., Utilities Engineer
Neal Shapiro, Sr. Adm. Analyst
Spiros A. Lazaris, P.E., Project Manager
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