SR-506-001-03-01 (6)
F:/PCD/Share/2003CouncilReports/CBMxwalkcontract.doc
City Council Meeting April 8, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Modification to Contract 7787 (CCS) with CBM Consulting, Inc. for the
Pedestrian Improvement Project, Phase 2
INTRODUCTION
This report recommends that the City Council authorize the City Manager to execute a
modification to Professional Services Agreement 7787 (CCS) with CBM Consulting,
Inc., for construction management services on the Phase 2 Crosswalk Improvements in
the amount of $49,225.
BACKGROUND
The City Council approved a contract with CBM Consulting on September 12, 2000 to
provide project management and survey services for the design and construction of
pedestrian improvements on Wilshire Boulevard, Santa Monica Boulevard, Broadway
and Ocean Park Boulevard in the amount of $331,770, including contingency. The
Council approved an amendment to this contract on April 10, 2001 in the amount of
$45,000 to include construction management services for additional crosswalk
th
improvements on 26 Street.
DISCUSSION
The project construction period is eleven weeks longer than anticipated because the
original engineer?s estimate of the duration of the construction period underestimated
the time to build to the project. Additional funding is required for construction
management and inspection for the additional time. The construction manager provides
on-site inspection services and oversight of the contractor?s work and billings. The
department does not have in-house staff available to provide construction oversight at
this level. Therefore staff recommends Council authorize a modification in the amount
of $49,225. The total amount authorized for this contract will be $425,995.
BUDGET/FINANCIAL IMPACT
The increased contract amount would be funded by a combination of cost savings from
other transportation projects and funds previously appropriated for pedestrian
improvements.
Funding Source Amount
Downtown Circulation Plan $7,107.55
C01045797.589000
Downtown Circulation Plan $10,060.60
C01045798.589000
Crosswalk Improvements $32,056.85
C01045603.589000
TOTAL $49,225
In order to use the savings from the other transportation projects, the funds will need to
be uncommitted and the budgets transferred to account #C01045600.58900.
RECOMMENDATION
Staff recommends that the City Council:
1. Authorize the City Manager to execute a modification to professional services
agreement 7787 (CCS) with CBM Consulting, Inc., in the amount of $49,225.
2. Approve the budget changes described above.
Prepared by: Suzanne Frick, Director of Planning and Community Development
Lucy Dyke, Transportation Planning Manager
Beth Rolandson, AICP, Senior Transportation Planner