SR-417-007 (35)
EPWM: CC: AA: JS:F:\DATA\SPFILES\SP1832 \CONSTRUCTION\cc1832contingency.DOC
City Council Meeting: January 14, 2003 Santa Monica, California
TO: Mayor and City Council
Chairperson and Redevelopment Agency
FROM: City and Redevelopment Agency Staff
SUBJECT:Approve an increase of $300,000 for Contract 8079 (CCS) with Sea Pac
Engineering, Inc.; and approve an increase of $175,000 for Contract
8080 (CCS) with Black & Veatch for seismic retrofit of Parking Structure 8
Introduction
This report recommends that the City Council and Redevelopment Agency approve an
increase not to exceed $300,000 for seismic retrofit construction at Parking Structure 8 to
cover the anticipated additional cost of replacing two exterior stairway towers on the south
side adjacent to Colorado Avenue, in order to satisfy Americans with Disabilities Act (ADA)
and Building Code requirements and improve public safety. It also recommends that the
City Council and Redevelopment Agency approve an increase not to exceed $175,000 for
seismic retrofit construction management at Parking Structure 8. Redevelopment funds
will be used to finance these changes.
Background
On March 5, 2002, the City Council awarded a construction contract for seismic retrofit of
Parking Structure 8 to the best bidder, Sea-Pac Engineering, Inc., in the amount of
$3,903,230, plus $585,500 in contingency and a construction management services
contract to Black & Veatch Corporation, in the amount of $418,128 plus $62,720 in
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contingency. Construction of seismic retrofit improvements began in April 2002. Retrofit
construction work was halted during the holiday period from November 1, 2002, through
January 13, 2003, in order to not impact merchants in Santa Monica Place and elsewhere
downtown. Work is now resuming, with an expected completion date of March 20, 2003.
During the course of construction, a number of unforeseen subsurface conditions were
discovered which delayed the completion of the project and will use up most of the original
contingency amount. These included:
Discovery of an abandoned underground storage tank in an area where additional
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footings were to be reconstructed
Parking structure subsurface construction features which were different from those
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shown on record drawings
Discovery of an unmarked buried fire protection line serving Santa Monica Place,
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as well as a number of other lesser-cost increases.
Additionally, it has been found that the external stairway towers on the south side of the
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order
parking structure adjacent to Colorado Avenue need to be replaced to satisfy current ADA
and Building Code requirements and improve public safety. The depth, width, and
configuration of the existing stairs are inconsistent with current ADA standards.
Additionally, the existing handrails need to be replaced to satisfy current ADA or Building
Code standards with regard to continuity, height and size of openings.
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Discussion
While replacement of external stairway towers is not a seismic retrofit issue, staff
recommends that the replacement work be carried out as a part of the seismic retrofit
project in order to expedite the work, minimize mobilization costs, and avoid further
disruption and inconvenience to parking structure users, motorists, pedestrians and
downtown shoppers and merchants. Staff recommends that the contract be increased by
the amount of $300,000, which is the Engineer?s estimate of the cost of fabrication and
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With this increase, the total
contingency for the project will be
installation of the replacement stairway towers.
$885,500. Securing early approval of
this increased contingency will assure
that fabrication and installation may
proceed expeditiously, in order to be
coordinated and completed by the
expected completion date of seismic
Construction delays and additional work has made it necessary to extend the construction
retrofit work.
management contract by a period of about four and a half months, with resulting cost
increases. In addition, the costs of foundation inspections, special inspections and
material testing, noise and vibration monitoring, and payroll compliance documentation
have been substantially higher than anticipated. Staff recommends that the amount for
construction management services be increased by $175,000.
Budget/Financial Impact
FUNDS REQUIRED:
Increased for Retrofit Construction $ 300,000
Increased for Construction Management $ 175,000
Total Required $ 475,000
Funds are available in the following Redevelopment capital accounts:
C17062102.589002 $ 475,000
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Recommendation
Staff recommends that the City Council and the Agency:
1. Approve an increase for Contract 8079 (CCS) with Sea Pac Engineering, Inc. in the
amount not to exceed $300,000;
2. Approve an increase for Contract 8080 (CCS) with Black & Veatch Corporation in
the amount not to exceed $175,000; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Jeff Mathieu, Director of Resource Management
Tina Rodriguez, Redevelopment Administrator
F.J. Schroeder, P.E., Disaster Recovery Program Manager
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