SR-912-000 (14)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2855.DOC
Council Meeting: January 14, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Computer Networking Equipment for the Public
Safety Facility, Bid# 2855
Introduction
This report recommends award of bid to provide computer networking equipment for the
Public Safety Facility, in the total amount of $350,629.36, including applicable sales tax.
Background
The computer networking equipment is for the Public Safety Facility scheduled for
completion in Spring 2003. It replaces existing network equipment which has become
obsolete. The existing equipment is not compatible and will not operate with the new
computer industry cabling standards installed in the new facility. Existing network
equipment will be traded in for credit, reducing the cost of new equipment. This
equipment has been part of the project budget and funds were set aside in 1996-97 for
this purpose.
Discussion
In response to published Notices Inviting Bids (published December 6 and 7, 2002) in
accordance with City specifications, bids were received and publicly opened and read
on December 20, 2002. Proposal forms were sent to eight vendors and notices were
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advertised in accordance with City Charter and Municipal Code provisions. Eight
proposals were received as follows:
VENDOR PRICE (INCLUDING TRADE IN CREDIT)
Network Catalyst $350,629.36
GE Capital $363,990.17
Intelli-Flex $368,466.72
Verizon $370,564.72
Cisco $380,545.60
JE Components, Inc. $387,570.58
SBC $388,096.87
JPK Micro Supply, Inc. $406,554.53
Staff has evaluated the bid submitted by Network Catalyst and finds that it meets City
specifications.
Budget/Financial Impact
Funds for this purchase were established during design of the new facility and
previously incorporated into the project budget. Monies were identified and set aside in
fiscal year 1996/97 for this purpose. These funds were appropriated by Council on
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October 22, 2002. Fiscal year 02/03 budget authority is in the Capital Improvement
Budget account number C01083003.589000 77060W ?Public Safety Facility Furniture
and Equipment?.
Recommendation
It is recommended that the award of Bid #2855 be made to Network Catalyst as the
best bidder, in the total amount of $350,629.36, including applicable sales tax.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Jory Wolf, Chief Information Officer
Sarkis Metsparkyan, Systems and Network Officer
Eric Uller, Systems Analyst, Public Safety Lead
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