SR-700-001-03 (3)
Council Meeting: 11/12/02 Santa Monica, California
SUPPLEMENTAL STAFF REPORT
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Supplemental Recommendation to Authorize Issuance of a Sole Source
Purchase Order to Public Safety Systems, Inc. (PSSI) for the Purchase of
Response Mobile Software.
Introduction
This report recommends the City Council authorize the issuance of a Sole Source
Purchase Order to PSSI as an interim measure to initiate acquisition of the PSSI
Response Mobile Software prior to finalization of amended agreements with PSSI and
Motorola, Inc.
Background
As mentioned in the original staff report on this subject, the Police Department is unable to
accept the Premier MDC system provided by Motorola because the system does not meet
the Police Department?s functional requirements and does not meet security requirements
recently established by the Department of Justice for wireless transmissions. The Police
Department must have a fully functional mobile data system in place prior to January 1,
2003 in order to meet the new Department of Justice (DOJ) security requirements for
wireless transmissions. In order for a compliant system to be acquired, installed and
tested by the Department of Justice deadline, it is necessary, as an interim measure, to
issue a City purchase order for the PSSI Response Mobile software.
Discussion
Due to the impending DOJ deadline of January 1, 2003 and the need to implement and
thoroughly test the Response Mobile system, it is necessary to issue an interim purchase
order to authorize PSSI to begin work on this project immediately. Upon execution of the
final amended agreements between all parties, the City?s purchase order to PSSI will be
canceled and Motorola will effect full payment to PSSI for the Response Mobile software
provided to the City.
Budget/Financial Impact
Federal Local Law Enforcement Block Grant (LLEBG) funds in the amount of $83,561.42
are available for the interim purchase order to PSSI. These funds are located in accounts
C20053702.589000 and C01053702.589000. Upon execution of the amended
agreements between the City, Motorola and PSSI, the City?s purchase order will be
canceled, and upon payment to PSSI by Motorola, the net cost to the City will be $0.00.
Recommendation
Staff recommends that the City Council authorize issuance of a sole source purchase
order to PSSI in the amount of $83,561.42, as an interim measure, for provision of the
Response Mobile software package.
Prepared by: James T. Butts, Jr., Chief of Police
Jory Wolf, Chief Information Officer
John Karcic, Senior Administrative Analyst
Eric Uller, Lead Public Safety Systems Analyst