SR-912-000 (12)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBDFURNITURE2.DOC
Council Meeting: October 22, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Appropriation of $267,315 for Furniture for the Public Safety Facility and
Award of Purchase Order to Evans Consoles, Inc., to Furnish, Deliver and
Install Police/Fire Dispatch Furnishings
Introduction
This report recommends the City Council appropriate $267,315 from previously
reserved fundsto furnish the Public Safety Facility and award a purchase order to
Evans Consoles, Inc., to furnish, deliver and install Police/Fire dispatch furnishings in a
total amount not to exceed $267,315, including applicable sales tax, freight and
installation.
Background
The Police/Fire dispatch furnishings are for the Public Safety Facility which is scheduled
for completion in Spring of 2003. Staff evaluated the dispatch furnishings of five
different manufacturers, including Evans Consoles, Inc. Evans Consoles, Inc. offers the
highest quality construction, which is important in a 24 hour a day operation, can be
reconfigured easily if necessary, and offers optimum ergonomic features available in
this type of furniture. Only Evans Consoles, Inc. provides a rounded, bullnose-edge
console which maximizes operator comfort during extended shifts. Although dispatch
furnishings without the bullnose-edge were estimated to be approximately $500 less
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than the Evans Consoles, Inc. product, the ergonomic superiority outweighs the
difference in cost.
Discussion
Ordinance Number 1998 (CCS), Section 5, Chapter 2.24, Section 2.24.080 (a) of the
Santa Monica Municipal Code allows exception to competitive bidding for proprietary
items of original equipment manufacturers and/or their authorized exclusive distributors
as in this case. Staff has evaluated the quotation submitted by Evans Consoles, Inc.
and finds that it meets City specifications.
Budget/Financial Impact
Funding levels for equipping and furnishing the new Public Safety Facility were
established during design of the new facility and monies were identified and set aside
for this purpose in fiscal year 1996/97. Although previously identified and included in
the total project budget, these funds have not yet been appropriated to a capital
account. $267,315 should now be appropriated to account number
C01083003.589000.
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Recommendation
It is recommended that City Council:
1. Appropriate $267,315 to account number C01083003.589000.
2. Award a purchase order to Evans Consoles, Inc. in an amount not to exceed
$267,315, including applicable sales tax, freight and installation.
Prepared By: Diane Howell, Purchasing Agent
Dave Henderson, Police Facility Project Officer
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