SR-506-001-03-01 (5)
PCD\SHARE\2002councilstaffreports\crosswalksph2award.doc
Council Meeting: October 8, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contract for the Pedestrian and Crosswalk
Improvements, Phase 2
Introduction
This report recommends that the City Council award a contract for the construction of
Pedestrian and Crosswalk Improvements, Phase 2 to Los Angeles Engineering, Inc.,
the best bidder, in the amount of $4,650,135.10 (excluding contingency) and to
authorize the Transportation Planning Manager to issue any necessary change orders
within budget authority to a total expenditure not to exceed $457,924.90.
Background
On June 29, 1999 the City Council directed staff to complete a second Pedestrian
Crosswalk Enhancements study. The study recommended ways to improve pedestrian
crossings along Wilshire Boulevard, Santa Monica Boulevard, Broadway and Ocean
Park Boulevard. Council reviewed the study recommendations on August 8, 2000 and
directed staff to design and construct them. Construction of physical improvements will
take place at the following locations:
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Wilshire Boulevard between Lincoln Boulevard and Franklin Street
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Santa Monica Boulevard between 9 Street and Berkeley Street
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Broadway between 10 Street and Centinela Avenue
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Ocean Park Boulevard between Third Street and 30 Street
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Pearl Street at 17 Street
On February 13, 2001 the City Council requested staff to complete a Pedestrian
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Crosswalk Enhancements study for the length of 26 Street. Council reviewed the 26
Street recommendations on November 13, 2001 and directed staff to design and
construct the improvements as part of the previously approved Phase 2 improvements.
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Construction on 26 Street will be at select locations south of San Vicente Boulevard to
Washington Street.
Discussion
The goal of pedestrian and crosswalk improvements is to enhance pedestrian
movement and safety along identified study corridors. The improvements assist in the
development of increased neighborhood traffic safety as well as improving conditions in
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the Special Office District, specifically on Broadway and on 26 Street. This
construction package includes all of the improvements to complete the implementation
of crosswalk improvements along Wilshire Boulevard, Santa Monica Boulevard,
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Broadway, Ocean Park Boulevard, the intersection of 17/Pearl Streets and 26 Street.
The Notice Inviting Bids for construction of the project was published in the Metro
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section of the Los Angeles Times on August 29 and September 5 and in the Dodge
Report Green Sheet on August 28 and September 12. A Notice Inviting Bids, along with
the plans and specifications, was also provided to 11 construction journals and plan
rooms, including 5 women/minority business enterprise (WMBE) associations. Nineteen
contractors requested bid packages. The City Clerk's Office received 5 sealed bids,
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which were publicly opened and read aloud on September 19, 2002, by a Records and
Election Services staff member. The bid results were as follows:
Contractor Base Bid
Los Angeles Engineering, Inc. $4,650,135.10
Griffith Company $5,149,856.77
Sequel Contractors, Inc. $5,349,454.30
Valley Crest $5,468,404.55
Excel Paving $5,672,760.55
Engineers Estimate $4,600,000.00 to $5,000,000.00
City staff and its construction manager, CBM, Inc. evaluated the bids and concluded
that, pursuant to criteria set forth in S.M.M.C. Section 2.24.072, Los Angeles
Engineering, Inc. submitted the best bid. Los Angeles Engineering has:
1. Submitted a price to do the work through the competitive bid process and was
the lowest bid received;
2. Extensive experience in this type of work, completing the $4 million Ontario
View Corridor Project for the City of Ontario in 2001, checks of other projects
in the Los Angeles area similar to the Pedestrian Improvement Project have
found that the projects were completed successfully and to a high standard of
workmanship;
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3. An excellent track record with clients for whom they have undertaken
projects;
4. A proven track record for completing projects in a timely manner;
5. Submitted a bid bond and will be required to provide a bond to guarantee
their performance and payment of their sub-contractors and suppliers;
6. Been described by references as cooperative, open minded, responsive and
of a high integrity in the development of their projects;
7. Demonstrated to staff that both the proposed Project Manager and Supervisor
are professional in their approach and quality of work;
8. Proposed a team of sub-contractors found to be reliable and capable; and
9. Undertaken work for the following municipalities in the past 2 years: Ontario,
Downey, Thousand Oaks, Los Angeles, Hermosa Beach, Laguna Hills, Dana
Point, Irvine, Newport Beach, Paramount, Tustin and The County of Los
Angeles.
The California State Contractors' License Board verified the license is current, active,
and in good standing.
Project Schedule
Work is expected to start on the project by the end of October 2002, with completion
scheduled for May 2003.
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The improvements on the eastern half of Broadway and the installation of the new
signal at Berkeley Street and Santa Monica Boulevard will be the first areas of work to
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be undertaken. Work will not be permitted on Wilshire Boulevard and Santa Monica
Boulevard from November 25, 2002 through January 1, 2003. Work on the paving in the
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intersection at Pearl and 17 Streets will be undertaken during the Santa Monica
College Winter break, which runs from December 18 through January 1.Timing of
construction on Wilshire Blvd. will be coordinated with the streetlight project currently
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underway on this street.
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Improvements on all of the streets will be constructed as expeditiously as possible
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without major disruption of traffic. Special consideration will be given to the work at the
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intersection of 26 Street and Washington, where the new round about is to be
installed. Staff is coordinating other City projects to avoid conflicts and reduce
inconvenience for people traveling in the City.
Budget/Financial Impact:
This project requires funds for unanticipated costs due to required lighting upgrades and
curb ramp redesigns. As construction drawings were created additional expenses were
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identified. The construction of the roundabout at the intersection of 26 Street and
Washington Avenue necessitates the installation of additional lighting. The existing
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lighting on 26 Street is a series design and cannot support additional lighting. The
upgrading of this lighting is currently not funded or scheduled, thus this project is
rewiring two blocks of street lighting to not delay the improvements at this intersection.
Similarly, this project is undertaking the necessary redesign on dozens of pedestrian
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curb ramps to make them ADA compliant. Although the City?s Engineering and
Architecture Division would eventually undertake this work, these ramps are in the most
difficult locations and necessitate the costly relocation of storm drains.
Funds required for this project are as follows:
Construction Contract, excluding contingency $4,650,135.10
Authorized Funding Total $5,108,060.00
Funds for the project are available in the following accounts:
Account Number Account Description Account Value
C20047102.589000 MTA Crosswalk TEA grant $857,000
C20047202.589000 Caltrans SR2 School grant $243,000
C20045602.589000 Crosswalk Imp ? TEA* $498,600
C20045603.589000 ? ? ? * $654,400
C01045602.589000 Crosswalk Imp -Gen $1,329,394
Fund**
C01045600.589000 ? ? ? ? $114,376
C01045601.589000 ? ? ? ? $156,444
C01027098.58900 Mid-City Traffic Imp $393,350
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C04021498.589000 Office Dist. Traffic Imp $250,000
C04021499.589000 ? ? ? ? $250,000
C04021491.589000 ? ? ? ? $175,248
C01021491.589000 ? ? ? ? $186,248
TOTAL $5,108,060
*City STPL funds were replaced with TEA funds at the request of the MTA ** $750,000.00 will be
replaced with Proposition C funds as part of the mid-year budget action.
Compliance with AB 2522
State law requires that there be a public notice prior to the removal of a crosswalk. The
proposed project will remove marked crosswalks at four locations on Santa Monica
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Boulevard, at: 12, 19, Stanford and Franklin Streets. These crosswalks are no longer
necessary because the project improvements will allow pedestrians to travel no more
than one block in either direction from each of these locations to reach a signalized
intersection or an in-pavement flasher crosswalk. Notices were sent in March of 2002 to
all residents, property owners, and business license holders within the four square
blocks surrounding each intersection; notices were also posted at both ends of the
crosswalks on Santa Monica Boulevard. Transportation Management staff received 20
written comments in favor of the changes and 10 opposing the changes. Although there
will no longer be marked crosswalks at these locations, it will remain legal for
pedestrians to cross the streets at these locations.
Recommendations:
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1. Award a contract to Los Angeles Engineering, Inc. in the amount of
$4,650,135.10 excluding contingency.
2. Authorize the Transportation Planning Manager to issue any necessary
change orders within budget authority to a total expenditure not to exceed
$457,924.90, pursuant to Administrative Instructions on change orders.
Prepared by: Suzanne Frick, Director of Planning and Community Development
Lucy Dyke, Transportation Planning Manager
Beth Rolandson, AICP, Senior Transportation Planner
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