SR-505-001-04 (10)
EPWM:CP:AA:JS:EC:F:\DATA\SPFILES\Sp1808 Project 13\CC1808m2(Final).doc
Council Meeting: September 10, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Approve Contract Amendments for Sewer Project 13
Introduction
This report recommends modifications to various contracts pertaining to the construction of
th
sanitary sewers in the area bounded by Pico Blvd., 4 Street, Ocean Park Blvd. and
Easterly City limits. The report recommends that the City Council authorize the City
Manager to negotiate a modification to contract 7892 (CCS) with Preussag Pipe
Rehabilitation, Inc in the amount of $125,050 to complete additional work related to sewer
project 13. This report also recommends that the City Council authorize the City Manager
to execute a modification to agreement 7893 (CCS) with Tetra Tech Inc. in an amount not
to exceed $88,950 for design and Engineer of Record services during construction,
additional community outreach and construction management services.
Deleted:
Discussion
Discussion
At its meeting on February 27, 2001, the City Council awarded contract 7892 (CCS) to
Preussag Pipe Rehabilitation, Inc for construction and agreement 7893 (CCS) with Tetra
Tech, Inc. for construction management and inspection services for sewer project 13.
1
While the project was scheduled to be completed by May 15, 2002, a variety of
circumstances necessitated the issuance of time extensions for the project including:
1. Discovery of unmapped utilities;
2. The need to substantially increase point repairs to the sewer pipe prior to lining;
and,
3. Additional work, such as the discovery of additional locations that needed lining
including Lincoln Boulevard between Hill Street and South City limits, which could
more efficiently be completed with the current project.
In order to accomplish this work, the construction contract time was extended an additional
283 calendar days. The construction management and inspection contract with Tetra Tech
Inc. is dependent on the length of the construction period and includes full time inspection
and community outreach. When the construction completion date was extended, it became
necessary to extend the Tetra Tech Inc. contract for the same number of days. In addition,
Tetra Tech Inc. was required to design additional lining, survey and investigate existing
maintenance holes, review new submittals and spend more time for community outreach
services.
Staff recommends that Council approve a modification to contract 7892 with Preussag Pipe
Rehabilitation Inc. and agreement 7893 with Tetra Tech Inc. in an amount not to exceed
$125,050 and $88,950 respectively. With these changes, the total amount of the Preussag
2
Pipe Rehabilitation contract will be $3,034,330 and the total amount of the Tetra Tech Inc.
contract will be $486,988.
Budget/Financial Impact
Funds in the amount of $125,050 are available in the account E13313000.555010.
40000 for Preussage Pipe rehabilitation Inc. and in the amount of $88,950 in account
E13313000.555060.50000, for Tetra Tech Inc.
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a Modification to Agreement
7892 (CCS) with Preussag Pipe Rehabilitation, Inc. in an amount not to exceed
$125,050;
2. Authorize the City Manager to negotiate and execute a Modification to Agreement
7893 (CCS) with Tetra Tech Inc. in an amount not to exceed $88,950; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority and in accordance with the Administrative
Instructions on Change Orders.
Prepared by: Craig Perkins, Environmental and Public Works Management Director
Anthony Antich, P.E., City Engineer
Gil Borboa, P.E., Utilities Manager
Jack Schroeder, P.E. Disaster Recovery Program Manager
Eugenia Chusid, Associate Civil Engineer
3