SR-912-000 (10)
Council Meeting: August 13, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Appropriation of $1,244,000 for Furniture for the Public Safety Facility and
Award of Purchase Order to Knoll, Inc., to Furnish, Deliver and Install
Office Work Space Furnishings
Introduction
This report recommends the City Council appropriate $1,244,000 to furnish the Public
Safety Facility and award a purchase order to Knoll, Inc., to furnish, deliver and install
office work space furnishings in a total amount not to exceed $1,244,000, including
applicable sales tax.
Background
The office work space furnishings are for the Public Safety Facility which is scheduled
for completion in Spring of 2003.
Discussion
Ordinance Number 1998 (CCS), Section 5, Chapter 2.24, Section 2.24.080 (b) of the
Santa Monica Municipal Code allows exception to competitive bidding when goods or
services have been competitively bid by another federal, state or county government as
in this case. Knoll, Inc.?s pricing is based on the Federal Supply Schedule GSA
Contract #GS-28F-8029H, which was competitively bid by the federal government.
Staff has evaluated the quotation submitted by Knoll, Inc. and finds that it meets City
1
specifications.
Budget/Financial Impact
Funding levels for equipping and furnishing the new Public Safety Facility were
established during design of the new facility and monies were identified and set aside
for this purpose in fiscal year 1996/97. Although previously identified and included in
the total project budget, these funds have not yet been appropriated to a capital
account. $1,244,000 should now be appropriated to account number
C01083003.589000.
Recommendation
It is recommended that City Council:
1. Appropriate $1,244,000 to account number C01083003.589000.
2. Award a purchase order to Knoll, Inc. in an amount not to exceed $1,244,000,
including applicable sales tax.
Prepared By: Diane Howell, Purchasing Agent
Lauren Friedman, Senior Architect
2