SR-904-002 (3)
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City Council Meeting: April 23, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Contract for Replacement of City Hall Windows
Introduction
This report recommends that the City Council award a contract to Matrix Industries, Inc.,
the best bidder, in the amount of $186,000 for the City Hall Window Replacement
project, and approve $18,600 in contingency funds for this contract.
Background
The windows at City Hall have rusted over time, are beyond economic repair, do not
function properly, and are not energy efficient. During the FY 00-01 budget, City
Council approved funding to replace the windows. It was verified that renovating the
historic steel frame windows was cost prohibitive and that replacing the historic steel
frame windows with new matching steel frame windows was the best option. The
proposed project and was submitted for Landmarks Review and was approved by the
Landmarks Commission on March 11, 2002.
Discussion
This project consists of replacing thirty-four windows on the west façade and the
southwest and northwest corners at City Hall. The new windows will consists of a steel
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frame to match the original steel frame windows and will include energy efficient glazing
which is expected to improve energy efficiency by 50%.
On February 14 and 16, 2002, a Notice Inviting Bids for the construction contract was
published in the ?California Section? of The Los Angeles Times. Bid packages were
requested by four contractors. The City Clerk's office received three sealed bids that
were publicly opened and read aloud on March 4, 2002 by the Deputy City Clerk. The
results were:
Matrix Industries, Inc. $186,000
TLD Construction, Inc. $198,700
Alfa 26 Construction $199,250
City Engineer's Estimate: $150,000 - $175,000
The best bidder, Matrix Industries, Inc. supplied the City with the names of recent
similar projects. The projects involved window replacement and lead paint abatement
similar to the City Hall Window Replacement project. The references submitted
included the State of Arizona and SBC DataComm Corporation. All contacts reported
that the firm?s work was satisfactory. The State Contractors' License Board verified that
the Contractor's license is current, active, and in good standing.
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Budget/Financial Impact
FUNDS REQUIRED
Construction $186,000
Contingency $ 18,600
Total $204,600
Funds in the amount of $204,600 are available in account C01016301.589000,
?Replace Windows At City Hall.?
Recommendation
Deleted:
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Staff recommends that the City Council:
1. Award a contract for the City Hall Window Replacement project to Matrix
Industries, Inc., the best bidder, in the amount of $186,000 and approve
$18,600 in contingency funds for this contract.
2. Authorize the City Engineer to issue any necessary change orders to
complete additional work in conformance with the Administrative
Instructions on change orders and within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Lauren Friedman, Sr. Architect
Sam Aslanian AIA, Civil Engineer Associate
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