SR-701-006 (8)
PD:JTB:JRK:\\police\share\staffrpt\2001COPSDesignation.doc
City Council Meeting: April 9, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Designation of Uses for $211,070 of State Citizens? Option for Public
Safety (COPS) Funding and Appropriation of $200,628
Introduction
This report recommends that the City Council appropriate and approve uses for
$172,398 of previously unbudgeted 2001 State COPS funds, and for $28,230 of
previously unbudgeted interest which has been received on State COPS funds held by
the City from July 1, 2000 through January 31, 2002. This report also recommends that
a new use for $10,442 of previously budgeted State COPS funds interest be approved.
Background
State Citizens? Option for Public Safety (COPS) funds are provided to local jurisdictions
to help finance front-line law enforcement expenses that are not funded as part of a
jurisdiction?s regular budgeting process. Uses for the State COPS funds that a
jurisdiction receives must be formally approved and designated by the jurisdiction?s
governing body at a public meeting.
The City has received annual State COPS funds allocations since 1996. Most of the
COPS funding has been spent on Police field reporting and communication systems.
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Discussion
The Police Department recently converted from an analog to a digital, encrypted, two ?
way radio system, including purchase of digital radios for field personnel. As the Police
Department fills vacant positions, and approaches a fully-staffed condition, additional
radios must be acquired. For this purpose, $100,442 of State COPS funding will be
required. The $100,442 includes $10,442 of interest on City-held State COPS funds
that was earned prior to 7/1/00 and that was previously dedicated to the Police
Department?s Mobile Field Reporting Project and $90,000 of the City?s new 2001 State
COPS funds allocation.
At full budgeted strength, the Department also requires four (4) additional patrol cars.
Funding for this acquisition is not included in the Department?s MOE budget for this
fiscal year or next. Thus, the Department is requesting approval to use $110,628 of
State COPS funds (which includes $82,398 from the new 2001 State COPS funds
allocation, plus the previously unbudgeted $28,230 of COPS Fund interest) for the
purchase of four (4) new standard patrol cars.
Budget/Fiscal Impact
?
The $10,442 of previously budgeted COPS Fund interest is available in CIP
expenditure account C22053700.589000.
?
The City?s $172,398 allocation of 2001 State COPS funds should be appropriated
to new CIP expenditure account C22053702.589000.
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?
The $28,230 of COPS Fund interest that was received between 7/1/00 and
01/31/02 should also be appropriated to expenditure account
C22053702.589000.
?
No revenue budget changes are necessary, since all of the funds discussed in
this staff report have already been budgeted and booked as revenue.
?
Provisions for the maintenance of these new equipment items have already been
incorporated into the Police Department?s FY2002-03 Operating Budget Request,
which will be presented to Council for approval in June 2002.
?
These new radios and vehicles will be added to the Police Department?s
equipment inventory.
?
Replacement of these new equipment items will be budgeted and will occur when
necessary, as is the case for all other Police Department equipment.
Recommendation
Staff recommends that Council approve the above described new uses for the indicated
$211,070 of State COPS funds and appropriate the indicated $200,628 of currently
unbudgeted State COPS funds to the expenditure accounts shown above.
Prepared by: James T. Butts, Jr., Chief of Police
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