SR-506-006-04-03
EPWM: CP: AA: SL: DB F:\DATA\SPFILES\SP1466\cc1466outreach.doc
Council Meeting: February 26, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Professional Services Contract for Public Outreach Services on the
California Incline Replacement and Pier Bridge Widening Projects
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services contract with Harris and Company in an amount not
to exceed $150,000 for public outreach services on the California Incline replacement
and Pier Bridge widening projects and approve $20,000 in contingency for this contract.
Background
The California Incline Bridge, located between Ocean Avenue and Pacific Coast
Highway, must be replaced to meet current seismic standards. The Pier Bridge, located
at the west end of Colorado Avenue between Ocean Avenue and the Santa Monica
Municipal Pier will be widened to accommodate the high volume of pedestrian and
bicycle traffic and will also be seismically upgraded. The City has received a total of
$6,536,527 in grants from the Federal Highway Bridge Replacement and Rehabilitation
Program (HBRR) for these projects.
On July 24, 1997 the City entered into a design contract with Wallace, Roberts & Todd
(WRT) to perform design of the California Incline replacement and Pier Bridge widening
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projects. The WRT contract also included design of the Gateway, Palisades Park, and
South Beach improvement projects, collectively known as the Beach Improvement
Group. Currently the project is beginning the Environmental Impact
Report/Environmental Assessment process. This project will greatly improve the flow of
traffic and enhance safety of the public. Maintaining the full use and historic character
of the California Incline and Pier Bridge will be one of the requirements for the project.
Discussion
The California Incline Bridge Replacement and Pier Bridge widening projects will cause
disruption during the construction process. Public outreach will be critical throughout the
course of the project to assist in mitigating the impacts of the projects.
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Discussion
On November 8, 2001, staff issued a Request for Proposal (RFP) for public outreach services on
the California Incline replacement and Pier Bridge widening projects. Proposals were received
from four firms: Consensus Planning Group, Harris & Company, The Solis Group, Hard
Hat/Padilla & Associates. A selection committee of representatives from Environmental and
Public Works Management and Planning Departments interviewed all four firms. Based on the
relevant rating factors, the committee determined that Harris and Company was the most
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qualified. Harris and Company has had extensive experience with the City and has
effectively worked with neighborhood groups and the public at large on the Cone Zone ?
Sewer Repair projects and the Transit Mall project. In addition Harris and Company
project manager had successfully completed projects for the City of Los Angeles
including: Hyperion Full Secondary Facilities Program; The North Outfall replacement
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sewer; the Thompson Pumping Plant rehabilitation; and the Overland Street widening
project. The firm received the Board of Public Works Meritorious Award from the City of
Los Angeles in 1991,1998, and 1999.
Budget/Financial Impact
FUNDS REQUIRED:
Contract $150,000
Contingency $ 20,000
Total Required $170,000
Funds in the amount of $170,000 are available in account C01065298.589000, ?BIG
California Incline Reconstruction.?
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a professional services
contract for the California Incline Replacement and Pier Bridge Widening Project
with Harris and Company, in an amount not to exceed $150,000 and approve
$20,000 in contingency funds for the contract; and
2. Authorize the City Engineer to issue any necessary modifications to the contract to
complete additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
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Karen Ginsberg, Assistant Director of Community and Cultural Services
Dave Britton, P.E., Sr. Civil Engineer
James Creager, P.E., Civil Engineer
Bill Rodrigues, Associate Planner
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