SR-502-002-04 (5)
EPWM:CP:AA:GB F:\DATA\SPFILES\SP1868 \CC1868C5.DOC
Council Meeting: February 12, 2002 Santa Monica,
California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract Amendments for the Ocean Avenue Water Main Replacement
Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a modification to Contract 7965 (CCS) with Williams Supply Co. Inc. in an
amount not to exceed $275,000 for construction of a replacement water main along
Ocean Avenue from Colorado Boulevard to Pico Boulevard. This report also
recommends that the City Council authorize the City Manager to negotiate and execute
a modification to agreement 7966 (CCS) with DMR Team Inc. in an amount not to
exceed $25,000 for construction management services.
Background
At its June 26, 2001 meeting, the City Council awarded contracts with Williams Supply
Co. Inc. and DMR Team, Inc. for completion of the 2000-2001 water main replacement
project. Through this program, selected water mains are replaced on an annual basis
due to age, corrosion, and capacity demands. This modification is to add an additional
1
water main to the previously awarded project. Each award was the result of a
competitive procurement in accordance with the Santa Monica Municipal Code.
Discussion
The area serviced by the Ocean Avenue water main includes RAND, City Hall, the new
Public Safety Facility, as well as other current and future private and public
developments in the Civic Center area. The replacement of this water main will include
increasing the pipe size to meet current and future demands on the system in this area.
Budget/Financial Impact
ADDITIONAL FUNDS REQUIRED
Williams Supply Contract 7965 (CCS) $275,000
DMR Team Contract 7966 (CCS) $ 25,000
TOTAL FUNDS REQUIRED $300,000
Funds in the amount of $300,000 are available for appropriation from the Water Fund
to account C25013601.589000, ?Water Main Replacement,? for this project.
Recommendation
Staff recommends that the City Council:
1. Appropriate $300,000 from the Water Fund to account C25013601.589000,
?Water Main Replacement.?
2
2. Authorize the City Manager to Negotiate and Execute a modification to contract
7965 (CCS) with Williams Supply Co., Inc., in the amount of $275,000;
3. Authorize the City Manager to Negotiate and Execute a modification to
agreement 7966 (CCS) with DMR Team, Inc. in an amount not to exceed
$25,000; and
Authorize the City Engineer to issue any necessary change orders to complete
4.
additional work in conformance with the administrative instructions on change
orders and within budget authority
.
Prepared by: Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.
Anthony Antich, P.E., City Engineer
Gil Borboa, P.E., Utilities Manager
Dave Britton, P.E., Sr. Civil Engineer
Charmaine Yambao, P.E., Utility Engineer
James Creager, P.E., Civil Engineer
5