SR-505-004 (10)
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City Council Meeting: August 14, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Professional Services Contract with Burns & McDonnell and an Agreement
Deleted:
Recommendation to
Authorize the Negotiation and
with the Los Angeles County Department of Public Works for the Diversion
Execution of a
of Dry Weather Flows from the Wilshire Boulevard and Montana Avenue
Storm Drains.
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services contract in the amount of $74,726 with the firm of Burns &
McDonnell for engineering services for the diversion of dry weather flows from the Wilshire
Boulevard and Montana Avenue storm drains into the sewer system and authorize the City
Manager to negotiate and execute an agreement with the Los Angeles County Department
of Public Works for the reimbursement of $50,000 of these costs for these professional
services.
Background
One of the City?s long-term urban runoff objectives is to have a best management practice
(BMP) system in place for each Santa Monica storm drain, so that all dry weather urban
runoff receives treatment in order to reduce pollution of Santa Monica Bay. The City
began implementation of this objective with the diversion of the Pico Kenter and Pier storm
drains into the Santa Monica Urban Runoff Recycling Facility, which began operation in
the spring of 2001. The next proposed phase is to divert dry weather flows from the
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Montana and Wilshire storm drains into the Coastal Interceptor Sewer for treatment at the
City of Los Angeles? Hyperion plant. The Los Angeles County Department of Public Works
has advised the City of its interest in becoming a project partner and has agreed to provide
the City with 59% of the funds necessary to hire a consultant to design the BMP diversion
system. The City would cover the remaining costs with existing Stormwater Management
funds. The cost of constructing the two diversion systems is estimated at $800,000 each
for Wilshire Boulevard and Montana Avenue. Funds in the amount of $500,000 for the
construction of one of the diversions has been requested for a federal Clean Water Act
Section 319 (H) Non-Point Source Implementation grant this year. The City would fund the
remaining costs. Staff will apply for either a Proposition 13 grant and/or a second Clean
Water Act Section 319 (H) grant next year, in order to help finance project completion.
Discussion
A Request for Proposals for engineering services was issued on April 2, 2001 and six
proposals were received on April 30, 2001. The proposals were reviewed by a committee
of Environmental and Public Works Management staff, which determined that Burns &
McDonnell was the firm best suited for the project because of its experience designing
similar systems for Caltrans. Burns & McDonnell has excellent references and has
performed similar diversion project design work for Caltrans.
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Budget/Financial Impact
FUNDS REQUIRED:
Contract $74,726
Contingency $10,000
Total Required $84,726
Funds in the amount of $84,726 are available in account C34058801.589000, Stormwater
System Improvements. Funds in the amount of $50,000 will be reimbursed by the Los
Angeles County Department of Public Works to the City, per the terms of the proposed
agreement, and will be deposited into revenue account 31661.407280.
Recommendation
Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a professional services
contract with Burns & Mc Donnell in the amount of $74,726 plus $10,000
contingency;
2. Authorize the City Manager to negotiate and execute an agreement with the Los
Angeles County Department of Public Works for the reimbursement of costs related
to the design of the Montana Avenue and Wilshire Boulevard storm drain
diversions;
3. Establish a revenue budget in the amount of $50,000 at account 34661.407280 to
receive the reimbursement from Los Angeles County; and
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4. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works
Management
Anthony Antich, P.E., City Engineer
Neal Shapiro, Urban Runoff Management Coordinator
Jack Schroeder, P.E., Disaster recovery Program Manager
Susan Lowell, P.E., Civil Engineer
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