SR-512-006
EPWM: CP:AA: DB\SP-F:\DATA\SPFILES\SP1904\CC1904Rev1.doc
Council Meeting: January 8, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Joint Trench Agreement for Fiber Optic Conduit along Various Streets
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a joint trench agreement for fiber optic conduit along Broadway and various
other City streets with Pacific Bell in an amount not to exceed $220,000.
Background
In Fiscal Year 1999, Council budgeted funds to construct a Municipal Fiber Network
(MFN). This multi-phase network, when complete, would provide for future
telecommunications needs in a more economical and efficient manner.
In 2000, Pacific Bell applied for an underground excavation permit to construct a bank
of conduits along Seventh Street, Broadway, Colorado Avenue, Twenty Sixth Street,
Pennsylvania Street, Stewart Street and Olympic Boulevard in Santa Monica.
At that time, the City expressed interest in ?joint trenching? with Pacific Bell. This
involved Pacific Bell constructing two ? 4? diameter conduits approximately 17,000 feet
in length and associated pull boxes to provide capacity for the City?s MFN along those
streets where Pacific Bell was working.
1
The City gave Pacific Bell specifications to be used for the City facilities and requested
a quote from them for the City?s portion of the work. Pacific Bell did not come back to
the City with a price, but proceeded to build the system per the City?s specifications.
When the joint trench work was nearing completion, Pacific Bell submitted a quote.
Following further discussion with City staff, an acceptable price was reached.
Discussion
By joint trenching with Pacific Bell, the City is able to realize substantial savings on that
portion of the MFN. The City pays only for the incremental cost of material and labor for
installation of the conduit. The remainder of the work including excavation, backfill and
trench restoration is borne by Pac Bell. Staff will return to Council at a future date with
an Information Item on the status of completion of the City?s MFN.
Budget/Financial Impact
Funds in the amount of $220,000 are available in account C01046999.589000, ?Fiber
Optic Network.?
Recommendation
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a joint trench agreement for a fiber optic conduit network along Broadway and
various other City streets with Pacific Bell in an amount not to exceed$220,000.
2
Prepared by: Craig Perkins, Director of Environmental & Public Works Management
Anthony Antich, P.E., City Engineer
Kate Vernez, Asst. to the City Manager, Government Relations
Jory Wolf, Chief Information Officer at ISD
Dave Britton, P.E., Sr. Civil Engineer
3