SR-506-003 (6)
EPWM: CP: AA: DB: JC\S:\SP1851\CC1851v3.doc
Council Meeting: March 27, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Contract for the Fiscal Year 2000-2001 Community Development
Block Grant Curb Ramp Project
Introduction
This report recommends that the City Council award a contract for the construction of fiscal
year 2000-2001 Community Development Block Grant (CDBG) funded curb ramps at
various locations throughout the City to Damon Construction Company, the best bidder, in
the amount of $95,800 and approve $23,950 in contingency funds.
Background
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In accordance with the
Americans with Disabilities Act (ADA)
The construction of curb ramps at various locations throughout the City is part of the City?s
of 1990, the City has established
policies and procedures and initiated a
plan for compliance with ADA
accessibility compliance plan. Of the 4,155 possible curb ramps in the City, approximately
requirements throughout the City.
867 remain to be constructed. At it?s October 26, 1998 meeting, staff reported to Council
that using only CDBG funds, it would take approximately 10 years to complete all
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At it?s October 26, 1998
meeting, staff reported to Council that
necessary curb ramps. Since that time, staff has increased construction efforts and is
using only CDBG funding, it would take
approximately 10 years to complete all
necessary ramps. In addition to CDBG
currently constructing curb ramps during the annual street resurfacing program and using
funds,
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s
Proposition A funding, increasing the annual rate to between 350 and 400 ramps per year.
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At this new rate,
Due to the increased efforts, staff estimates that completion of construction of all identified
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curb ramps will occur in about half the time previously estimated.
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by 2003, 5 years ahead of
the original time frame. In fiscal year
2001, council budgeted $100,000 of
CDBG funds for curb ramps.
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Discussion
A Notice Inviting Bids was published on December 11, 2000 in the Los Angeles Times
?Our Times? section, F. W. Dodge newsletter, the Daily Construction Service and the
Van Nuys Plan Room. Bid documents were sent to eleven woman /minority - owned
business enterprise associations. Eight contractors requested bid packages. The City
Clerks office received six sealed bids, which were publicly opened and read out loud
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on January 10, 2001 at 3 PM, by the Deputy City Clerk. The bid results were as
follows:
Base plus Alt ?A?
1. Damon Construction Company $ 95,800
2. Perry Maness Industries $ 98,600
3. C. J. Construction, Inc. $114,450
4. Pima Corporation $121,100
5. Kalban, Inc. $123,319
6. Graph Company $125,390
City Engineers Estimate $ 99,500
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Damon Construction Company supplied the City with a list of references related to curb
ramp and sidewalk repair projects. The Cities of Glendale, Thousand Oaks, and Inglewood
reported that the contractors work quality was satisfactory and that work was completed in
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a timely and cost efficient manner. In addition, the City of Santa Monica contracted with
Excel Paving Company, of which Damon Construction Company was a subcontractor, in
fiscal year 98-99 for the construction of numerous curb and gutter/curb ramps on the City's
annual street resurfacing project. Damon Construction Company ?s portion of the work was
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in excess of one million dollars. The contractor's performance was satisfactory. The Center
for Contract Compliance reported that Damon Construction Company was in good
standing, financially capable and of suitable character to handle labor compliance issues.
The California Contractors State License Board also verified that the contractors license is
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current, active, and in good standing. Damon Construction Co. has the ability to provide
additional maintenance, should the City require these services.
Budget/Financial Impact
FUNDS REQUIRED:
Contract $ 95,800
Contingency $ 23,950
Total required $119,750
Funds are available in the following CIP accounts:
C19041799.589000 ?City Wide Curb Cuts? $ 13,200
C19041700.589000 ?City Wide Curb Cuts? $ 47,200
C19041701.589000 ?City Wide Curb Cuts? $ 59,350
Total available: $119,750
Recommendation
Staff recommends that the City Council:
1. Award a contract for curb ramp construction to Damon Construction Co., the best
bidder, in the amount of $95,800, and approve $23,950 in contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
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orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Barbara Stinchfield, Director, Community and Cultural Services
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Senior Civil Engineer
Julie Rusk, Human Services Manager
Janet Hand, Senior Administrative Analyst
James Creager, P.E. Civil Engineer
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